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Legal Administration Team - Coordinator - Campbell, CA at Vialto Partners

Campbell, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Mail Handling, Document Management, Data Management, Printer Management, Vendor Coordination, Communication, Client Service, Initiative, Discretion, Negotiation, Google Suite, Administrative Support, Project Management, Office Supplies Management, Emergency Support

Industry

Business Consulting and Services

Description

Pick-up, sorting and distribution of daily incoming mail Pick-up, sorting and coordination of daily outgoing mail / courier packages Printing, photocopying and scanning of immigration applications and updating details of work in case management and data management systems Monitor and replenish printer supplies Monitor printer functionality and handle the coordination of vendor repairs Courier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related shipment delays Liaising with external courier vendors, as required Document management support, both electronic and physical Managing the delivery of daily support services in coordination with other Operational Support teams and legal teams Monitor and replenish office supplies On-site office closure and emergency support Assist with other administrative tasks or project-based work, as required. Provides services according to predetermined requirements and quality standards. 1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment Ability to follow processes and procedures safely and accurately Experience with Google suite of products is an asset Clearly communicates efficiently and professionally Excellent discretion when dealing with sensitive information Ability to negotiate and influence effectively Ability to take initiative and very client service oriented

Responsibilities

The coordinator will manage the pick-up, sorting, and distribution of daily incoming and outgoing mail, as well as document management support. They will also monitor printer functionality and handle vendor repairs, ensuring efficient delivery of support services.