Legal Administrative Assistant-Banking Practice Group at MESSERLI KRAMER P.A.

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

47.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Correspondence Preparation, Loan Document Preparation, Transactional Matters, Electronic Filing, File Maintenance, Database Management, Calendar Management, Scheduling Meetings, Deadline Tracking, Time Tracking, Billing Compliance, Expense Reporting, Interpersonal Communication, Attention To Detail, Problem Solving, Flexibility

Industry

Law Practice

Description

Description Founded in 1965, Messerli Kramer is a Top 20 Minnesota law firm with locations in Minneapolis, St. Paul, St. Michael, Plymouth and Wisconsin. We have a hard-earned reputation within the business community of providing sound, reasoned and comprehensive legal services. Known for our dedication and responsiveness, Messerli Kramer is focused on finding pragmatic solutions and producing remarkable results for our clients. Messerli Kramer serves individuals and businesses through unique, yet complementary divisions in Minneapolis-St. Michael, St. Paul and Plymouth. We represent a variety of clients across a series of practice groups: Banking and Finance, Litigation, Corporate and Estate Planning, Commercial Real Estate and Family Law. Messerli Kramer is seeking a highly-motivated and detail-oriented individual to join our legal team as a Banking & Finance Legal Administrative Assistant. This is a great opportunity to join a dynamic, fast-paced environment, collaborate with skilled professionals, and build valuable experience. In this role, you will work alongside two other legal assistants in a team-based support model, collectively providing assistance to five attorneys within the practice group. LOCATION: Downtown Minneapolis office (50 S. Sixth Street Suite 2300 Minneapolis, MN 55402) Requirements GENERAL RESPONSIBILITIES · Assisting the attorneys in preparing correspondence, loan documents, signature pages and making closing transcripts and other transactional matters. · Editing, assembling and filing documents electronically. · Maintaining open/active client files both in electronic and physical formats in accordance with firm standards. · Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information. · Assisting with managing attorneys’ calendars, scheduling meetings, coordinating appointments, and tracking deadlines · Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines. · Review and edit proformas (attorney billing) monthly as assigned. · Performing administrative duties, including coordinating travel arrangements, processing expense reports, and managing other related tasks as required. POSITION EXPECTATIONS · Strong interpersonal, verbal, and written communication skills. · Ability to work with and take direction from multiple individuals, as well as the ability to work independently. · Strong commitment to (internal/external) client service. · Excellent organizational, interpersonal, written and verbal communication skills with a high level of attention to detail. · Problem-solver with the ability to be flexible and use sound judgment, multi-task, prioritize and deliver accurate work product within multiple and competing deadlines. · Enthusiastic and friendly with the demonstrated ability to work with people at various levels within and outside of the Firm. REQUIRED EDUCATION, EXPERIENCE AND SKILLS · 3+ years of legal administrative experience in transactional work (Banking & Finance/Real Estate/Corporate) preferred. · Minimum of high school graduation (business school or related professional legal administrative degree preferred). · Proficiency in Microsoft Office Suite. · Strong proficiency with Kofax and/or Adobe PDF platforms. · Strong proficiency with Sharefile. · Proven ability to manage multiple calendars. · Experience with Time & Billing System. LMS (Surepoint) knowledge helpful. COMPANY BENEFITS · Comprehensive health insurance coverage, including medical, dental, and vision plans · Basic Life, Voluntary Life and Accidental/Critical Illness plans · Paid Employer Health Savings Contribution if enrolled in 3500 High Deductible plan. · 401(k) retirement plan · Full time employees eligible for 4% 401K Employer Safe Harbor contribution after completion of one year of service · Paid leave and disability coverage for eligible employees · $100 monthly parking reimbursement · $120 annual gym membership reimbursement · Generous paid time off · Employee recognition program · Business casual attire and casual Fridays · 37.5-hour work week, with a one-hour lunch break · Supportive and inclusive work environment that values diversity, teamwork, and collaboration. · Hybrid work model (Two days onsite per week required) · Company Holidays Email your resume to: recruiting@messerlikramer.com or apply directly to Paylocity job requisition online. Compensation and Discretionary Bonus Information Base compensation will vary based on level of experience. Hourly compensation range $30.00-$47.00 depending on level of experience. Legal Administrative Assistants are also eligible for an annual discretionary bonus based on individual and year end company results. We conduct criminal background checks on all individuals offered employment. Applicants with a disability that are in need of an accommodation, please contact Human Resources at 612.672.3600 or email recruiting@messerlikramer.com. Messerli Kramer is fully committed to equality of opportunity in all aspects of employment. It is the policy of Messerli Kramer to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment and Physical Demands: This job operates in a professional office environment. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work. The physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Messerli Kramer will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to type, handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

Responsibilities

The role involves assisting attorneys in preparing correspondence, loan documents, and transactional matters, alongside editing, assembling, and electronically filing documents. Responsibilities also include managing client files, tracking attorney time for accurate invoicing, and performing general administrative duties like travel coordination.