ABOUT YOU

• High School Diploma required; Bachelor’s degree preferred.
• Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
• Experience working in a professional services environment preferred.
• Strong attention to detail and organizational skills.
• Excellent teamwork skills and commitment to delivering results by assisting co-workers.
• Client service orientation and ability to communicate effectively with staff at all levels.
• Ability to multi-task, prioritize work, and meet deadlines.
• Ability to work under pressure and complete job assignments in an accurate and timely manner.
• Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
• Typing speed of 45 wpm with high level of accuracy.
• Flexibility regarding work schedule and availability to work overtime required.
• Ability to work effectively in a team environment.
  Job Type: Full-time
  Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Legal secretary/Administrative: 3 years (Required)
• Law firm: 3 years (Required)

Work Location: On the roa

• Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
• Drafts letters and documents; collects and analyzes information; prepares requested documents
• Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Arranges conference calls.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
• Coordinates travel arrangements through the Firm’s travel department as requested.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
• Assists with creating and maintaining client/matter lists and communication lists.
• In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Records Management to accurately store email messages and maintain and retrieve files.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook and Salesforce.
• Assists with the organization and planning of events. Assists with collection of marketing materials.
• Proactively follows-up with secretaries for feedback on projects completed and requests for additional assignments.
• Consistently promote and model the Firm’s Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm’s Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm’s General Safety Practices and any unique safety practices for department and building.