Legal Administrative Assistant - Corporate at Jones Walker LLP

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

0.0

Posted On

16 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Formatting, Proofreading, Calendar Management, Travel Coordination, Billing Coordination, Corporate Governance, Due Diligence, Microsoft Office Suite, Electronic Signature Platforms, Document Management Systems, Time Entry, Client Service, Organization, Time Management, Professional Communication, Discretion

Industry

Law Practice

Description

Description At Jones Walker, we are driven by an entrepreneurial spirit, a deep sense of community, and a commitment to delivering exceptional service and value to our clients. Since our founding in 1937, the Firm has pursued thoughtful, client-focused growth. Today, as one of the largest law firms in the United States, we serve local, regional, national, and international business interests across a broad range of industries. Our more than 350 attorneys practice from offices in Alabama, Arizona, the District of Columbia, Florida, Georgia, Illinois, Kentucky, Louisiana, Minnesota, Mississippi, New York, and Texas. We are seeking a proactive, highly organized Corporate Legal Administrative Assistant (LAA) to support attorneys in our Mergers & Acquisitions and Corporate practice in our Houston office. This position is ideal for a detail-oriented professional who thrives in a fast-paced transactional environment, anticipates attorney and client needs, and enjoys working collaboratively to provide exceptional client service. Essential Job Duties Provide comprehensive administrative support to attorneys practicing in mergers and acquisitions, corporate governance, general business transactions, and similar areas. Prepare, revise, format, and proofread complex transactional documents, including purchase agreements, operating agreements, corporate resolutions, entity formation documents, closing checklists, signature packets, and correspondence. Assist with all phases of transactional matters, including organizing due diligence materials, maintaining electronic data rooms, assembling closing binders, and coordinating post-closing documentation. Open, maintain, and close client and matter files while ensuring compliance with firm policies and records management procedures. Manage attorney calendars and coordinate meetings, conference calls, and client presentations, while anticipating scheduling conflicts and priorities. Coordinate domestic and international travel arrangements, prepare itineraries, and process expense reimbursements. Prepare client engagement letters, conflict-related documentation, and matter intake requests. Enter attorney time accurately and timely while assisting with billing coordination, expense processing, and client billing inquiries. Communicate professionally with clients, opposing counsel, financial institutions, accountants, and other business professionals on behalf of attorneys. Prepare and distribute signature packets utilizing electronic signature platforms and coordinate execution of transactional documents. Assist with corporate entity maintenance, including organizing corporate records, annual filings, and governance documentation. Utilize firm technology and workflow systems efficiently, collaborating with centralized administrative teams to ensure timely completion of requests. Coordinate with paralegals, other LAAs, and other business professionals to meet transaction deadlines and deliver seamless client service. Handle confidential and sensitive client information with the highest level of professionalism and discretion. Demonstrate flexibility by supporting team initiatives and assisting colleagues during peak workloads or attorney absences. Maintain regular, reliable, and predictable attendance. Requirements Bachelor’s degree or equivalent combination of education and relevant experience. Ten or more years of experience supporting corporate, transactional, or business law attorneys in a law firm or other professional services environment preferred. Experience supporting mergers and acquisitions, corporate governance, commercial finance, or other transactional legal practices strongly preferred. Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint. Experience with document management systems, electronic billing platforms, PDF editing software, and electronic signature applications. Willingness to embrace emerging technologies, including AI-enabled productivity tools, and the ability to quickly learn new systems and processes. Exceptional document formatting and proofreading skills with strong attention to detail. Excellent organizational and time management skills with the ability to prioritize multiple assignments and consistently meet deadlines. Strong written and verbal communication skills with a professional and client-focused demeanor. Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with discretion. Demonstrated ability to work independently while contributing positively to a collaborative team environment. Ability to adapt to changing priorities and perform effectively in a fast-paced transactional practice. Position Type / Expected Hours of Work This is a full-time position. Regular hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. or 9:00 a.m. to 5:30 p.m. Occasional evening and weekend work may be required to support client transactions and business needs. This position operates in a professional office environment utilizing standard office equipment and technology. Why Jones Walker? At Jones Walker, we believe great people build great teams. Our Legal Administrative Assistants are trusted business partners who play an essential role in delivering exceptional client service and supporting our attorneys’ success. When you join our Houston office, you’ll find: A collaborative culture where attorneys and staff work together with mutual respect, professionalism, and a shared commitment to client service. Professional growth through hands-on experience, mentorship, ongoing learning, and opportunities to expand your knowledge of corporate law and legal technology. A team-first environment where colleagues willingly support one another and celebrate shared success. Modern technology and innovation, including advanced workflow tools and AI-enabled resources that help our teams work more efficiently. A stable, respected firm with a long history of investing in its people while continuing to grow strategically across the United States. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.

Responsibilities

Provide comprehensive administrative support to attorneys specializing in mergers and acquisitions and corporate law. This includes preparing complex transactional documents, managing calendars, and coordinating closing processes and client communications.