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Legal Administrative Assistant at GREEN AND SPIEGEL US LLC

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

43000.0

Posted On

09 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Verbal Communication, Written Communication, Organizational Skills, Multi-tasking, Prioritization, Microsoft Office, Time Management, Attention To Detail, Administrative Support, Scheduling

Industry

Legal Services

Description

Description Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel. Ensuring all FedEx packages are sent. Drafting case update emails to clients to be sent by Attorneys and Case Managers. Sending Approval Notice Packets and redacted Petitions to clients. Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner. Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel. Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers. Sending disengagement letters and post-green card letters to clients. Assisting support staff with passport photo printing. Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents. Generating emails, reports, memos as assigned by Firm Administrator. Maintaining client contact lists. Providing administrative support to attorneys and legal staff as needed. If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms. Requirements Strong verbal, written, and organizational skills. Willingness to take on added responsibilities and learn new things. Ability to show initiative and work as part of a team. Attention to detail. Ability to multi-task and prioritize. Proficient in Microsoft Office and ability to adapt quickly to firm-specific software. Excellent time management skills. High School degree.

Responsibilities

Provides comprehensive administrative support including mail handling, client communication, and scheduling for legal staff. Assists in preparing immigration casework and managing office reception duties.