Legal Administrative Assistant - Litigation

at  Thompson Coburn LLP

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a Legal Administrative Assistant - Litigation to join its St. Louis office. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment. If you want to advance your career in legal administrative support, then this might be an exciting opportunity for you.
Under the leadership of the Legal Support Services Manager, this position will be the vital link between attorneys, clients, and the support staff at our firm. You’ll craft legal documents, engage with clients, and maintain seamless collaboration across the office, ensuring deadlines are met and confidentiality is upheld. This position requires an ability to work with legal documents and familiarity with State, Federal and Appellate filings, including knowledge of, or ability to learn E-Filing. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities:

• Supports multiple attorneys in assigned practice area(s) and legal support teams in the preparation of client legal documents.
• Plans, produces, edits and formats correspondence, memoranda, pleadings, reports and other legal documents in a timely manner while utilizing computer, transcription equipment and other office equipment.
• Professionally manages incoming calls in a courteous and timely manner and provides client assistance when needed.
• Establishes and maintains calendar and deadline reminder systems, utilizing Firm’s centralized docketing and calendar system.
• Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters, and maintains all client and general files. Conducts periodic review for possible storage of older files and prepares files to be closed.
• Manages attorney calendars, schedules appointments and coordinates travel arrangements.
• Ensures attorney timesheets are entered and released in a timely manner. Reviews, proofs, edits and processes client billing statements.
• Collaborates with administrative support staff (document production, receptionists, business office, etc.), proofs documents returned from document production.

Experience and Education Qualifications:

• Minimum High School Diploma or equivalent required. An Associate Degree is preferred.
• At least two (2) years of litigation legal experience required; three (3) to five (5) years preferred.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: Hybrid remote in St. Louis, MO 6310

• Supports multiple attorneys in assigned practice area(s) and legal support teams in the preparation of client legal documents.
• Plans, produces, edits and formats correspondence, memoranda, pleadings, reports and other legal documents in a timely manner while utilizing computer, transcription equipment and other office equipment.
• Professionally manages incoming calls in a courteous and timely manner and provides client assistance when needed.
• Establishes and maintains calendar and deadline reminder systems, utilizing Firm’s centralized docketing and calendar system.
• Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters, and maintains all client and general files. Conducts periodic review for possible storage of older files and prepares files to be closed.
• Manages attorney calendars, schedules appointments and coordinates travel arrangements.
• Ensures attorney timesheets are entered and released in a timely manner. Reviews, proofs, edits and processes client billing statements.
• Collaborates with administrative support staff (document production, receptionists, business office, etc.), proofs documents returned from document production