Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Administrative Assistant to join our team in New York. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.
Under the leadership of the Senior Manager of Legal Support Services, this position serves as the vital link between litigation attorneys, clients, and support staff. You’ll draft and file pleadings and other court documents, engage with clients, and maintain seamless collaboration across the office to ensure deadlines are met and confidentiality is upheld. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities:

• Supports multiple attorneys and paralegals in drafting, formatting, editing, and finalizing correspondence, pleadings, and other litigation materials.
• E-files pleadings and exhibits with State, Federal, and Appellate courts.
• Manages attorney calendars, appointments, and travel arrangements.
• Opens new matters, maintains files, and coordinates file closures.
• Coordinates billing processes, including time entry and client billing edits.
• Answers and screens calls, interacts professionally with clients and colleagues.
• Processes check requests and expense reports through Firm systems.
• Collaborates with internal support teams, including document production and business office staff.
• Utilizes Firm systems to manage deadlines, docketing, and other administrative workflows.

Knowledge, Skills, and Abilities:

• Demonstrates strong organizational and prioritization skills with attention to detail.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experienced in E-Filing procedures with State, Federal, and Appellate courts.
• Strong proofreading, grammar, and editing abilities.
• Able to manage multiple assignments and competing deadlines with minimal supervision.
• Exercises sound judgment, discretion, and professionalism in all interactions.
• Able to work collaboratively in a team environment while maintaining confidentiality.
• Possesses excellent written and verbal communication skills.
• Able to adapt to change and solve problems using critical thinking.
• Willing to work overtime as needed and manage occasional high-volume workloads.

Education and Experience Qualifications:

• High school diploma or equivalent required; Associate Degree preferred.
• At least two (2) years of litigation legal experience required; three (3) to five (5) years preferred.

Compensation:
For applicants that meet the experience requirements for the role and are physically based in New York City, NY, the expected salary range is $80,000 - $100,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V
Job Type: Full-time
Pay: From $80,000.00 per year
Work Location: Hybrid remote in New York, NY 1002

• Supports multiple attorneys and paralegals in drafting, formatting, editing, and finalizing correspondence, pleadings, and other litigation materials.
• E-files pleadings and exhibits with State, Federal, and Appellate courts.
• Manages attorney calendars, appointments, and travel arrangements.
• Opens new matters, maintains files, and coordinates file closures.
• Coordinates billing processes, including time entry and client billing edits.
• Answers and screens calls, interacts professionally with clients and colleagues.
• Processes check requests and expense reports through Firm systems.
• Collaborates with internal support teams, including document production and business office staff.
• Utilizes Firm systems to manage deadlines, docketing, and other administrative workflows