Legal Administrative Assistant at PROCON

Hooksett, New Hampshire, United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Workflows, Version Control, Subcontract Management, Ironclad, Calendar Management, Cross-functional Coordination, Legal Support, Confidentiality, Correspondence Drafting, Technology Troubleshooting, Organizational Skills, MS Office Suite, Risk Analysis Support, Insurance Certifications, Discretion, Solution-Oriented

Industry

Design Services

Description

Company Description PROCON is an award-winning architectural and construction management firm with a rich history dating back to 1935. As the largest design and commercial construction company in New Hampshire, we specialize in fully integrated design and construction management services across hospitality, multi-family residential, senior living, commercial/corporate, industrial, athletic, and educational projects throughout the Northeast. At PROCON, we pride ourselves on our collaborative culture, professionalism, and commitment to delivering beautiful buildings and exceptional client service. Our teams work seamlessly together to deliver projects on time, on budget, and to the highest standards of quality. Job Description Independently manage document workflows for subcontracts and legal files, ensuring version control, organization, and easy retrieval Draft, track, and update subcontracts using Ironclad, identifying discrepancies, and coordinating with Legal and project teams to keep processes moving. Handle confidential legal and contract-related information with sound judgment and discretion. Proactively manage complex calendars for multiple leaders, anticipating conflicts and shifting priorities Coordinate cross-functional meetings and training, ensuring appropriate preparation materials, agendas, and follow-up are completed. Support and troubleshoot technology needs for the Legal team, including documents, forms, trackers, and virtual meetings. Function as a go-to resource for administrative and technology-related questions within the department, escalating issues when appropriate. Manage day-to-day departmental correspondence, producing clear, professional communications aligned with team expectations. Prepare polished communications and materials to support leadership initiatives. Support the insurance risk analyst. Assist with job insurance certifications. Other duties as assigned. Qualifications 3-5 years of administrative experience, preferably supporting legal, compliance, construction, or professional services teams. Associate or bachelor’s degree in business or related field preferred. Proven ability to manage complex scheduling and coordinate across multiple leaders or departments. Strong experience managing document workflows, version control, and records management. Experience working with contract or document management systems (Ironclad experience preferred) Advanced written communication skills with the ability to draft polished, professional correspondence. High level of discretion and demonstrated trust in handling confidential and sensitive information. Exceptional organizational skills and ability to manage multiple competing priorities independently. MS Office Suite proficiency and comfort learning and supporting new tools and systems. Proactive, solution-oriented mindset with the ability to anticipate needs and suggest process improvements. Ability to work calmly and effectively in a fast-paced, deadline-driven environment. Collaborative, professional demeanor with the confidence to support senior leadership. High integrity with sound ethical judgment Takes ownership and follows through on responsibilities Positive, solution-oriented mindset and resilient attitude Open to innovation and continuous improvement Additional Information At PROCON, we believe our people are our greatest asset. We offer a collaborative, fun, and professional work environment along with a comprehensive benefits package, including: Health, Vision & Dental Insurance 401(k) with company match Tuition reimbursement Paid time off and holidays Professional development opportunities

Responsibilities

This role involves independently managing document workflows for subcontracts and legal files, including drafting, tracking updates in Ironclad, and ensuring version control. The assistant will also proactively manage complex calendars for multiple leaders and coordinate cross-functional meetings and technology support for the Legal team.