JOB SUMMARY

The Office is seeking a Legal Administrative Assistant in the Transportation Division of our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor.
The work includes but is not limited to preparing legal documents and briefs, eFiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.
This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training.

MINIMUM QUALIFICATIONS

• Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant
• Skill in:
• Using legal terminology and procedures sufficient to draft documents and correspondence
• Preparing and processing legal papers and correspondence
• Word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communications, ensuring they are properly formatted, grammatically correct, and error-free
• Data entry sufficient to maintain accurate records and reports
• Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints and disputes
• Ability to create, file, retrieve, and destroy electronic records according to retention data schedules

PREFERRED QUALIFICATIONS

• Two or more years of experience as a legal administrative assistant
• Skill in data entry sufficient to:
• Knowledge of eFiling procedures in various courts
• Skill in organizing and maintaining law libraries, documents, and case files

PHYSICAL REQUIREMENTS

• Ability to:
• Use keyboard for extended period of time which may include repetitive motion
• Maintain stationary position for prolonged period of the day

ADDITIONAL REQUIREMENTS

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education / License Verification
• Employment Reference / Records Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.