ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently seeking a Legal Administrative Assistant to join our dynamic Intellectual Property team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in our Intellectual Property Department whose practices focus on Trademarks.

QUALIFICATIONS

• Must be a graduate of a recognized Legal Secretarial or Law Clerk Program.
• 5+ years’ experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trademarks.
• Working knowledge of Inprotech, CIPO’s and WIPO’s online systems would be an asset.
• Excellent oral and written communication skills, proofreading abilities and attention to detail.
• Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking.
• Open to receiving instructions and constructive feedback, as well as learning and employing new concepts and work styles.
• Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Ability to work independently, as well in a team, with minimum supervision when required.
• Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.
  Gowling WLG employees benefit from a hybrid work environment.
  Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
  Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
  While we appreciate all applications received, only those candidates selected for an interview will be contacted

Responsibilities may include, but are not limited to:

• Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol applications would be an asset.
• Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO).
• Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines.
• Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.
• Preparing routine correspondence, handling administrative tasks, and maintaining client contact information in our database.
• Prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Implementing and maintaining practice management systems on behalf of busy professionals.
• Opening, closing and maintaining files.
• Other duties as required.