Job Title: Legal Administrator
Location: Calgary, AB
Salary: Competitive, based on experience
Experience Level: 3+ years in a legal or corporate administrative role

THE INDIVIDUAL

We’re seeking a detail-oriented and proactive professional who thrives in a collaborative environment and brings a strong service mindset to the legal function.

QUALIFICATIONS & SKILLS:

• 3+ years of experience in a legal administrator, executive assistant, or legal support role—ideally within an in-house legal department or corporate setting.
• Certificate or diploma in Legal Administration, Office Administration, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with legal databases, CORES, SEDAR, or SEDI filings is an asset.
• Applicants appointed as Notary Public may be given preference.
• Experience supporting board/committee processes or compliance teams is a plus.
• Strong written and verbal communication skills.
• High attention to detail and organizational skills.
• Ability to prioritize and manage multiple deadlines.
• Discreet, professional, and comfortable handling confidential or sensitive information.
• Collaborative and responsive, with a strong ability to support cross-functional teams.

• Provide comprehensive administrative support to the Legal, Compliance, and Accounting functions.
• Draft, format, proofread, and finalize legal correspondence and documentation.
• Manage document workflows and ensure proper tracking, version control, and filing.
• Coordinate approvals, and signatures, as needed.
• Organize and maintain both physical and electronic legal files, including corporate records and minute books..
• Managing legal trackers, signature folders, contract logs, and filing calendars.
• Liaise with other departments to support regulatory and legal document requirements (e.g., Land, Operations, Accounting).
• Maintain confidentiality of sensitive materials and ensure compliance with internal policies and procedures.
• Provide administrative coverage for legal, accounting and other administrative team members as needed.