RESPONSIBILITIES

• Manage the legal inbox, triage requests, and allocate matters with relevant context.
• Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.
• Oversee the contract library and ensure compliance tracking.
• Conduct preliminary contract reviews and prepare documents for execution.
• Coordinate legal briefs and manage court filing deadlines.
• Assist with trial preparation and litigation support.
• Ensure building licences are obtained and up to date.
• Support annual policy reviews and manage ASIC-related tasks.
• Maintain registers for contracts, licenses, policies, and claims.
• Assist with performance security processes and insurance renewals.
• Manage insurance claims.
• Distribute insurance certificates and coordinate project documentation.
• Schedule meetings, manage calendars, and prepare agendas/minutes.
• Support legal training sessions and due diligence activities.
• Provide general administrative support to the legal team.

TO BE SUCCESSFUL IN THE ROLE

• Proven experience as a paralegal or legal administrator, ideally in construction or property development.
• Strong ability to manage multiple stakeholders and lawyers with professionalism.
• Experience in contract administration and document management systems (e.g., MFiles).
• Tech-savvy with exposure to legal tech and e-discovery tools.
• Excellent calendar and meeting coordination skills.
• A proactive problem-solver with strong attention to detail and initiative.