Commercial Legal Administrator
£30,000
Our client is looking to recruit a Legal Secretary / Office Administrator to join their team. This role will be full-time office-based. You will be working for a commercial property law firm based in Bishops Stortford working for a major national commercial tenant. There is an opportunity some flexible around working hours once past probation period.
The company are not a normal client-facing business. They do not take walk-in clients and never have. All their clients are by referrals from agents or other clients, and they act mainly for a very large group of national beverage-led retail companies for whom they have acted for the better part of 30 years. As a business they do not have to worry about clients coming in or having to get new clients, as their business is very stable in that respect.
The successful candidate will provide secretarial and administrative support to the team. The main responsibilities will include:

Key Responsibilities:

• Prepare, draft, and proofread legal documents, including contracts, agreements, and reports, ensuring accuracy and compliance with relevant legal standards.
• Conduct legal research and gather necessary documents in support of ongoing cases and transactions.
• Maintain and organise files, both physical and electronic, ensuring that all documentation is updated and easily accessible.
• Manage client inquiries and liaise with clients, counsel, and other stakeholders professionally and efficiently.
• Assist in billing and invoicing processes, tracking billable hours and providing necessary reports to the finance department.
• Ensure that all compliance and regulatory requirements are met within deadlines.
• To ensure the confidentiality and security of all clients documentation.
• Maintain confidentiality at all times regarding sensitive information.

Qualifications:

• Minimum of 3 years experience
• Proven experience as a legal secretary, preferably within a commercial law setting.
• Familiarity with legal terminology, procedures, and documentation.
• Excellent typing skills with a high level of accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Exceptional communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.

This job description is not a definitive list or exhaustive list of responsibilities but identifies the key responsibilities. A proactive approach to problem-solving and a willingness to learn.

• Prepare, draft, and proofread legal documents, including contracts, agreements, and reports, ensuring accuracy and compliance with relevant legal standards.
• Conduct legal research and gather necessary documents in support of ongoing cases and transactions.
• Maintain and organise files, both physical and electronic, ensuring that all documentation is updated and easily accessible.
• Manage client inquiries and liaise with clients, counsel, and other stakeholders professionally and efficiently.
• Assist in billing and invoicing processes, tracking billable hours and providing necessary reports to the finance department.
• Ensure that all compliance and regulatory requirements are met within deadlines.
• To ensure the confidentiality and security of all clients documentation.
• Maintain confidentiality at all times regarding sensitive information