Legal Administrator at KESSLER TOPAZ M&C,LL

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

28.85

Posted On

03 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft 365, DocuSign, Adobe Acrobat, Lexis, Westlaw, Legal Document Preparation, Proofreading, Calendar Management, Litigation Support, Communication Skills, Organization, Confidentiality, Time Tracking, Office Operations, Travel Coordination, Federal Court Rules

Industry

Law Practice

Description

Job Summary: The Legal Administrator provides comprehensive administrative and litigation support to a minimum of three attorneys within the Securities Department – San Francisco Office. This role supports case teams composed of attorneys and paralegals through document preparation, scheduling, filing support, research coordination, and office operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. We are open to hiring either a full-time or part-time employee for this position. We are willing to work with the right candidate to determine a schedule that best meets both the firm's needs and the candidate's availability. Responsibilities: * Prepare, edit, format, and organize documents generated during complex litigation. * Assist in preparing and filing legal documents, including pleadings, briefs, correspondence, and attorney memoranda. * Interface with attorneys, paralegals, and opposing counsel regarding case-related matters. * Review, proofread, and check correspondence and legal documents for accuracy and timeliness. * Organize investigative materials, discovery, hearing materials, correspondence, and case files. * Maintain and organize subscription updates for legal reference guides; oversee upkeep of the legal library. * Provide administrative and word-processing assistance to large litigation teams as needed. * Schedule and coordinate conference rooms, office services, and interdepartmental resources for meetings and depositions. * Manage and maintain attorney calendars; coordinate meetings and ensure accurate and timely entries. * Maintain the department calendar, including PTO tracking and important departmental events. * Create, update, and distribute weekly Contract and Staff Attorney Case Lists; track hours and support assignment coordination; gather and relay feedback to Partners/HR. * Track monthly attorney expenses and maintain receipts for accounting. * Monitor attorney CLE requirements, bar registrations, and renewals. * Create PowerPoint presentations for court use and Excel spreadsheets for internal reporting. * Coordinate and schedule attorney travel with the travel department. * Enter and track case time in Carpe Diem; proactively follow up regarding time entry gaps. * Maintain a master chart of the administrative support structure. * Serve as liaison to the Radnor Office/ IT department regarding network issues, phones, and system updates. * Oversee office needs, including supply procurement, vendor coordination, mail processing, and building management communication. * Plan and organize office and department social functions. Required Skills and Abilities: * Proficiency in Microsoft 365, DocuSign and Adobe Acrobat. * Familiarity with Lexis and Westlaw preferred. * Strong attention to detail, particularly regarding legal documents, filings, and correspondence. * Ability to edit and proofread for grammar, punctuation, and formatting. * Strong organizational skills and ability to manage multiple tasks with minimal supervision. * Excellent verbal and written communication skills for interaction with attorneys, staff, and external contacts. * Ability to work effectively in a team-oriented environment. * Ability to maintain composure and professionalism under pressure or in difficult situations. * Ability to maintain confidentiality and handle sensitive information discreetly. * Knowledge of federal court rules and deadlines preferred but not required. * Strong initiative and motivation, with interest in improving systems and processes. Educational Qualifications and Experience: * Bachelor's degree preferred. * Minimum of 1–3 years of administrative experience required; experience in a legal administrative role strongly preferred. Work Environment /Physical and Mental Demands: * Primarily a desk job requiring regular computer and telephone work. * Reliable internet access is required for remote work. Application Deadline: * Applications will be reviewed on a rolling basis as they are received. To ensure full consideration, please submit your application by July 17, 2026. Location Requirement: * Applicants must reside within a reasonable commuting distance of our San Francisco office, as this is a hybrid position that requires weekly in-office attendance. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Kessler, Topaz, Meltzer & Check is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact the HR Department.

Responsibilities

Provides comprehensive administrative and litigation support to attorneys in the Securities Department, including document preparation and filing. Manages office operations, attorney calendars, and coordinates interdepartmental resources and travel.