The Legal and Legislative Services Advisor supports the County’s legal, governance, and legislative functions by providing administrative, research and coordination support. The position assists with legal administration, invoice tracking and the management of the County’s legal repository to promote accuracy, cost control and efficient use of external legal services. It also supports access and privacy compliance, serves as the Secretary to the Assessment Review Board and the Subdivision Development Appeal Board and provides backup support for Council meetings and municipal elections.
Reporting to the Manager, Legislative and Legal Services, this role helps ensure compliance with statutory requirements, accuracy in legislative process and professional service delivery to Council, Administration and the public.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE:

• Municipal Government Act (MGA) and regulations.
• Municipal governance, Parliamentary Procedure, Administrative Law, and Robert’s Rules of Order.
• Access to information and privacy principles and legislation, specifically FOIP, ATIA and POPA.
• Post-secondary education in legal studies, paralegal, public administration, or a related field, combined with experience supporting legal or legislative functions.
• Excellent organizational and time management skills needed to work under the pressure of time limitations and constraints.
• Strond research, analytical and interpretive abilities including ability to interpret and apply legislation.
• Ability to analyze legal issues, including problem solving skills and ability to provide outcomes and solutions.
• Familiar with and apply parliamentary procedure.
• Strong communication and customer service skills.
• Ability to maintain confidentiality regarding matters which affect the municipality.
• Strong grammar and composition skills. High degree of accuracy in word processing, and general attention to detail throughout.
• Proficiently skilled in all Microsoft Office programs.
• Aptitude to understand and follow complex written or oral instructions of a general nature and to complete the assigned tasks is required.
• Ability to work independently and in a supportive team environment.
• Knowledge of administrative and municipal law.
• Certified Information Access and Privacy Professional (CIAPP) designation would be an asset.
• Subdivision and Development Appeal Board Clerk certifcation or the ability to obtain would be an asset.
• Assessment Review Board Clerk certification or the ability to obtain would be an asset.

COUNCIL SUPPORT – (BACKUP ROLE) (10%)

• Review and proofread Requests for Decision to ensure accuracy, clarity, and compliance with the Municipal Government Act and other applicable legislation.
• Assemble and distribute Council agendas using meeting management software in accordance with established timelines and procedures.
• Assist with meeting coordination, including logistical arrangements, minute-taking, preparation of correspondence, and tracking follow-up actions in alignment with legislative and procedural requirements.
• Support the recruitment and onboarding process for public members appointed to Council boards and committees, ensuring compliance with Council policy and statutory requirements.

OTHER RELATED DUTIES (10%)

• Assist in drafting and updating municipal policies, procedures, and bylaws, incorporating legislative review to ensure statutory compliance.
• Provide administrative support for municipal elections, by-elections, plebiscites, and censuses.
• Completes special projects as required.
• Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.
• Responds to public inquiries both in person and on the phone relating to general legislative matters when required.