ABOUT US

We are a leading Quick Service Restaurant (QSR) franchise known for our commitment to operational excellence, exceptional customer service, and continuous innovation. We are seeking a skilled and dynamic Legal and Office Administrator at our Headquarters in Burlington, Ontario. With locations across the GTA, Southern Ontario, Alberta—and new stores opening soon in British Columbia—our success is fueled by the amazing people who make up our team.

If you are organized, and systematic, enjoy being in an office environment, can work independently with minimal supervision, and want to be a part of an exciting and dynamic growth environment, this is the right place for you!Requirements:

• Experience in Office administration and effective procedures.
• Familiarity with legal language and terms
• 1+ years of experience in a legal setting
• 1-2 years’ experience in an administrative role
• Strong communication skills
• Excellent organization skills
• Positive demeanor
• Willingness to work longer hours, if needed
• Superior attention to detail
• Excellent multitasking and time management ability
• Office Administration experience an asset
• Legal Administrative assistant experience an asset
• Experience with franchising an asset
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Willingness to grow with the compan

• Overseeing general office management duties such as supply ordering, scheduling meetings, and maintaining office efficiency.
• Managing office administration, including but not limited to employee data management, compiling sales reports, managing invoices and bill payments.
• Coordinating with franchisees and landlords on rent payments.
• Sending weekly sales figures to the head office team.
• Supporting the bookkeeping team or external accountants with reconciliations and financial audits, if applicable.
• Managing onboarding procedure for new franchisees, including completing all required applications, forms, and other documents - working with Kubera, Clover, Third party aggregators and utility providers to set up new accounts.
• Assisting new franchisees in their onboarding process and municipal/city licencing process.
• Reviewing Franchise Disclosure documents, contracts, letters, and other legal correspondence.
• Organizing all files and documentation about new and existing franchisees.
• Organizing, and tracking term endings for franchise agreements and leases, and reporting to management
• Coordinating with various property managers, lawyers, and other external parties
• Reviewing leases
• Liaising with external counsel regarding ongoing litigation or dispute matters, as needed.
• Preparing and submitting standard Offers to Lease to landlords
• Reviewing franchisee-related invoices and management.
• Conducting legal research and drafting advisory memos on diverse legal topics for internal guidance.
• Coordinating across departments to ensure cohesive teamwork and proactive collaboration.
• Monitoring and ensuring compliance with local, provincial, and federal laws and regulations.
• Issuing default notices and establishing protocols for the operations team regarding warning letters and compliance procedures.
• Supporting preparation and filing of annual compliance documents and business registrations.
• Managing challenges arising from interactions with third-party aggregators, financial partners, payment providers, and other service providers.
• Manage the reception area and staff to ensure effective communication both internally and externally
• Other administrative tasks as needed.

If you are organized, and systematic, enjoy being in an office environment, can work independently with minimal supervision, and want to be a part of an exciting and dynamic growth environment, this is the right place for you!Requirements:

• Experience in Office administration and effective procedures.
• Familiarity with legal language and terms
• 1+ years of experience in a legal setting
• 1-2 years’ experience in an administrative role
• Strong communication skills
• Excellent organization skills
• Positive demeanor
• Willingness to work longer hours, if needed
• Superior attention to detail
• Excellent multitasking and time management ability
• Office Administration experience an asset
• Legal Administrative assistant experience an asset
• Experience with franchising an asset
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Willingness to grow with the company