At Amberstone Law, we are committed to delivering exceptional legal services while maintaining integrity, expertise, and client satisfaction. As a premier Calgary law firm, we recognize that every legal matter is unique and we are dedicated to providing clients with personalized, practical solutions tailored to their needs.
We are currently seeking a Legal Assistant to join our downtown Calgary office. The successful candidate will support our lawyers by managing day-to-day administrative and file management tasks with professionalism and attention to detail.

QUALIFICATIONS

• Minimum of 2 years of experience working as a Legal Assistant or in a similar administrative role within a law firm.
• Completion of a post-secondary program in legal administration (or equivalent).
• Knowledge of corporate and civil law considered an asset.
• Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint) and ability to work with legal practice management software such as CosmoLex.
• Excellent organizational, multi-tasking, and prioritization skills.
• Strong written and verbal communication skills.
• High level of discretion, confidentiality, and professional integrity.
• Ability to work independently and collaboratively as part of a team.
• Demonstrated commitment to excellent client service and proactive problem-solving.

• Open and maintain client files, including conducting conflict searches, organizing materials, and managing filing systems.
• Manage lawyer schedules, deadlines, resources, and workflow.
• Handle client account administration: submit dockets, review/edit e-prebills, prepare invoices, verify fees/disbursements, and address billing inquiries.
• Enter dockets, prepare cheque requisitions, and process payments as required; maintain accurate accounting and billing records.
• Draft, revise, and proofread documents such as affidavits, agreements, correspondence, memoranda, and practice-specific materials.
• File documents in court, organize materials, and meet strict filing deadlines.
• Prepare, submit, and monitor filings via the Justice Digital portal and e-filing systems.
• Assist with execution of affidavits, preparation of memoranda, and file organization processes.
• Ensure proper handling of confidential documents and information.
• Prepare and coordinate audit responses, conference calls, meetings, and travel arrangements.
• Provide general clerical support, including answering calls, photocopying, binding, and maintaining client files.
• Perform legal research as required.
• Other administrative and support duties as assigned.