Legal Assistant at AVA Law Group PLLC

Billings, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Interpersonal Skills, Verbal Communication, Written Communication, Active Listening, Prioritization, Time Management, Confidentiality, Professionalism, Teamwork, Emotional Intelligence, Adaptability, Critical Thinking, Problem Solving, Initiative, Quick Learner

Industry

Legal Services

Description

Description POSITION SUMMARY: The Legal Administrative Assistant I provides foundational administrative support to attorneys and legal staff in a law office environment. This position assists with routine office tasks, document handling, and scheduling under direct supervision. Accuracy, professionalism, and a willingness to learn are essential. KEY RESPONSIBILITIES: Assist attorneys with the basic preparation and proofreading of legal documents, including correspondence and standard pleadings. Maintain and organize client files (electronic and physical), ensuring documents are filed correctly and consistently. File routine legal documents with courts and agencies, following predefined templates and procedures. Perform basic legal research tasks and gather supporting case materials under supervision. Support tracking of case timelines and calendar key court dates or deadlines. Communicate with clients and third parties to request documents or relay information as directed. Prepare billing information and track time for client invoicing. Provide general administrative support such as managing emails, scheduling, and document formatting. Perform other tasks as required by management, ensuring a flexible approach to various needs.? KEY SKILLS: Demonstrates strong customer service, interpersonal, and verbal communication skills to effectively engage diverse clients, attorneys, court staff, and vendors. Ability to express ideas clearly and effectively in both written and verbal forms, and to actively listen to others. Prioritizes tasks, meets deadlines, and maintains efficiency in handling multiple responsibilities. Maintains the highest level of confidentiality and professionalism when handling sensitive client and case information. Ability to work well with others, contribute to group efforts, and build respectful relationships across diverse teams. Skill in recognizing, understanding, and managing one’s own emotions, as well as empathizing with others to build effective working relationships. Capacity to adjust to new situations, embrace change, and remain productive in dynamic environments. Thinks critically and creatively to analyze issues and implement practical, effective solutions as challenges arise. Looks for ways to improve and takes responsibility for completing tasks reliably and on time. Welcomes new tools, procedures, and changes, and adapts quickly to keep up with evolving work demands. MINIMUM QUALIFICATIONS: Must be at least 18 years of age. High school diploma or equivalent required. 0-2 years of administrative or legal office experience. Working knowledge of Microsoft Office Suite, Adobe, and other similar software. Must be able to read, comprehend, and follow written and verbal instructions. Valid driver’s license. Must have reliable transportation that is insured in accordance with state law, and be able to travel to courts, post offices, or other legal offices as needed. PHYSICAL REQUIREMENTS: Prolonged periods of sitting. Perform repetitive tasks such as typing and clicking. Must be able to lift and move light items up to 20 pounds at times. Must be able to bend, reach, push, pull, lift, and sit. The physical demands are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. BENEFITS: The company offers a comprehensive benefits package including: Medical, dental, and vision. Voluntary life, accident, critical illness, hospital indemnity, and short-term disability. Vacation, sick, and floating holidays. Employee assistance program. Paid parental leave. 401(k) retirement plan. DISCLAIMER: This is not meant to be an all-inclusive list of duties and responsibilities for this position but constitutes a general definition of the position's scope and function. EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status. If you require a reasonable accommodation to complete the application or interview process, please contact us at ava-law-hr@avalaw.com.

Responsibilities

The Legal Administrative Assistant I provides foundational administrative support to attorneys and legal staff, assisting with routine office tasks, document handling, and scheduling under direct supervision. Key duties include basic preparation and proofreading of legal documents, maintaining client files, filing documents with courts, and performing basic legal research.