Legal Assistant (Business Law) at Foley and Lardner LLP

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

136900.0

Posted On

21 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Assistance, Administrative Support, Project Management, Organizational Skills, Proofreading, Communication, Client Interaction, Document Production, Calendar Management, Confidentiality, Team Collaboration, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Time Management

Industry

Law Practice

Description

Overview Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. Foley & Lardner LLP's Boston office is currently looking for an experienced Assistant to support attorneys in the Business Law Department, specifically within the Transactions & Securities practice groups. This role involves providing high-quality legal and administrative support to Partners and Associates, requiring sound judgment, critical thinking, project management, and advanced organizational skills. Strong proofreading and formatting abilities are essential, along with exceptional communication and administrative capabilities. The ideal candidate is highly organized, detail-oriented, proactive, and maintains strict confidentiality while working effectively in a collaborative team environment. Responsibilities Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc. Receive and screen telephone calls, correspondence and/or visitors; answer routine questions and furnish information to inquiring parties Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and ensure that deadlines are met Interact with persons at all levels in the firm, industry and community; heavy client contact Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area Create, organize and maintain client files, follow up on pending matters Maintain physical and electronic client research and administrative files utilizing NetDocs Prepare attorneys for client and guest meetings/appointments and ensure that all required materials are organized in advance Interact with clients frequently by responding to their questions and obtaining information as required Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing Provide document production services, including styling and formatting of documents Proofread all documents and check for appropriate formatting, spelling and grammatical errors Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact Receive and redirect attorney requests and needs as appropriate to expedite solutions Manage incoming and outgoing mail and e-mail Submit conflicts check(s) through OPEN Enter new client matter information in OPEN and prepare engagement letters Input Partner's time in Intapp time and record information Prepare expense reports and disbursements forms Perform routine filing and retrieve files when requested Transcribe dictation as requested Qualifications High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred Minimum of three (3) years previous legal assistant or administrative experience required Administrative support experience in Business Law strongly desired Prior experience working in a legal setting required Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel #LI-Hybrid In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. Boston - $60,100 to $136,900

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Responsibilities

Assist attorneys by providing administrative support through complex secretarial and clerical duties, including meeting planning, client communication, and scheduling. Maintain client files and prepare necessary documentation for attorney review while ensuring all deadlines are met.