Legal Assistant/Concierge Services Specialist at Saxton & Stump

York, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

0.0

Posted On

20 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Administration, Document Drafting, Client Service, Time Management, Communication Skills, Team Collaboration, Problem Solving, Attention to Detail, Tech Savvy, Multi-tasking, Office Management, Event Planning, Scheduling, Customer Service, File Maintenance, Hospitality

Industry

Legal Services

Description

Description Join one of the most innovative, forward-thinking law firms in the country. As a member of the Concierge and Client Services team at Saxton & Stump team, you’ll be joining a culture of excellence and teamwork, mixed with a strong focus on investing in our team and the community. We understand that the new legal environment requires a different type of approach to all aspects of the business, and we’ve built that into the way we recruit, the way we structure our team, and the way we value customer service. This individual will ensure that clients have exceptionally positive experience when working with our organization and will also support attorneys and paralegals within the office. A portion of time will be dedicated to administrative support for the firm’s attorneys that will be captured as billable. Responsibilities Legal Administrative/billable tasks: Document drafting and revisions in both real estate, trusts and estates, and other departments as assigned. Phone intake and scheduling attorney client appointments. Provide legal administrative support to include expense reports, scanning documents, uploading legal documents to iManage (electronic filing system), document preparation, drafting and interacting with clients as the attorney’s delegate. Approximately 40%-50% of your time will be billable with a goal. Concierge and Administrative tasks: Provide overall office management, such as ordering office supplies and maintaining public spaces, including conference rooms, lobby, and breakrooms. Process incoming and outgoing mail and packages daily Daily errand runs to Courthouse, post office and other locations daily. Back up for Front desk coverage daily: greet clients and visitors with a smile and ensure five-star hospitality is provided during the visit Support File Specialist with file maintenance, including file room organization, closing and thinning files as backup support when needed Large scanning projects, document preparation and assembly of workbooks, and other administrative tasks as assigned Assist Concierge Services Manager with scheduling conference rooms and communicating effectively with all team members to ensure schedule coordination. Place catering orders for food, beverages, and refreshments as necessary and set up/clean up meeting rooms accordingly. Prepare all meeting rooms with proper equipment, technology, and accessories as needed. Answer and direct incoming calls on a multi-line phone system and assist with responding to inquiries. Some planning, support and execution of events and firm functions. Requirements Skills/Experience High energy and genuine enthusiasm for achieving five-star internal and external client service. Demonstrate the ability to think strategically, anticipate work needs and find solutions to overcome obstacles independently. Tech-savvy with the ability to learn new systems and processes quickly. Demonstrated ability to communicate confidently and collaborate with individuals at all levels of the organization. Must be well-organized and detail-oriented with excellent written and verbal communication skills and maintain a positive attitude. Must have excellent time management skills. Ability to work independently and in a team setting. Friendly and welcoming attitude, with the spirit to serve. Ability to multi-task and work within deadlines. Ability to troubleshoot and proactively provide solutions to overcome obstacles Successfully navigate a fast-paced professional services environment and prioritize and adapt to changing workload demands. Self-motivated and proactive, recognizing tasks that need to be completed and willing to complete them with a positive attitude. Qualifications/Requirements 1-3 years of experience in Legal administration or related field preferred Ability to be flexible to the needs of the firm based on events. May require some evening and weekend hours at times. Proficiency in Windows 10 and Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams Familiar and comfortable with video conferencing software (Microsoft Teams, Zoom, or similar) – preferred but not required Reliable transportation and ability to run errands daily Compensation Salary is negotiable, Saxton & Stump offers a competitive salary, as well as a comprehensive benefits package, including medical, dental, and vision insurance, a 401k plan, and the opportunity for professional growth. Who We Are Join one of the most innovative, forward-thinking law firms in the country. As a member of the Saxton & Stump team, you’ll be joining a culture of excellence and teamwork, mixed with a strong focus on investing in our team and the community. We understand that the new legal environment requires a different type of approach to all aspects of the business, and we’ve built that into the way we recruit, the way we structure our team, and the way we value customer service. Apply today and be a part of the future of legal and consulting services.

Responsibilities

The Legal Assistant/Concierge Services Specialist will ensure clients have a positive experience while supporting attorneys and paralegals with administrative tasks. Responsibilities include document drafting, scheduling appointments, and managing office operations.