We are seeking a highly organized and detail-oriented Legal Assistant with experience in Commercial Litigation, to join our clients Construction Litigation group. This is a dynamic role that involves both client-facing tasks and internal administrative support within a fast-paced legal environment.
About the Firm
Our client is a leading law firm known for its commitment to excellence and providing top-tier legal services. The Construction Litigation practice group handles complex cases and provides expert advice to clients across a variety of industries.
About the Opportunity
As a Legal Assistant you will play a vital role in ensuring the smooth operation of the group. You will be expected to coordinate various support services, manage administrative duties, and assist in client relationship management. This role offers an excellent opportunity for those seeking to contribute to a high-functioning team and grow their legal administrative skills.

Responsibilities

• Manage and update lawyers’ calendars, ensuring all appointments and meetings are scheduled and reminders are sent.
• Open and close files, manage general filing requirements, and maintain accurate record keeping.
• Utilize effective systems to ensure both short- and long-term tasks are completed on time.
• Handle internal and external telephone inquiries, respond appropriately, and ensure timely message delivery.
• Monitor post and emails, ensuring client-related correspondence is directed to the appropriate lawyer if absent.
• Liaise with other administrative support departments on behalf of the lawyers.
• Review correspondence, attachments, reports, and presentations produced by the Document Production team, ensuring quality before passing to lawyers.
• Create and maintain Excel spreadsheets as required.
• Assist lawyers in accurately recording time entries on a daily basis.
• Support lawyers and the billing team by generating prebill financial/time reports and assisting with credit control.

Qualifications

• Legal Administrative Assistant Certificate from an accredited college or university.
• 2-4 years of experience as a Legal Administrative Assistant, ideally within a litigation or dispute resolution setting.
• Accurate typing speed of approximately 60 words per minute.
• Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and legal research tools.
• Excellent telephone manner and competent knowledge of telephone systems.
• A commitment to delivering the highest level of service and maintaining exceptional service standards.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits

• Manage and update lawyers’ calendars, ensuring all appointments and meetings are scheduled and reminders are sent.
• Open and close files, manage general filing requirements, and maintain accurate record keeping.
• Utilize effective systems to ensure both short- and long-term tasks are completed on time.
• Handle internal and external telephone inquiries, respond appropriately, and ensure timely message delivery.
• Monitor post and emails, ensuring client-related correspondence is directed to the appropriate lawyer if absent.
• Liaise with other administrative support departments on behalf of the lawyers.
• Review correspondence, attachments, reports, and presentations produced by the Document Production team, ensuring quality before passing to lawyers.
• Create and maintain Excel spreadsheets as required.
• Assist lawyers in accurately recording time entries on a daily basis.
• Support lawyers and the billing team by generating prebill financial/time reports and assisting with credit control