Legal Assistant, Finance at Herbert Smith Freehills

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management, Business Development, Meeting Coordination, Technology Adoption, Time Management, Billing Management, Travel Organization, Collaboration, Mentoring, Professional Services Experience, Invoicing, Reporting, Client Relationship Management, Matter Management

Industry

Law Practice

Description

The Opportunity We’re looking for an enthusiastic, polished and professional Legal Assistant to join our Finance & Restructuring team in our Melbourne office. You’ll be supporting Partner Lucy McCullagh and Martin McDonald and a team of senior lawyers. If you love being the go-to person and enjoy a fast-paced legal environment, this role could be right for you. Working hours: 9am – 5:15pm, Monday to Friday Office-first setup: We appreciate teamwork and collaboration. Our ideal candidate would work in the office predominately with flexibility to work from home occasionally. What your day might look like Creating and managing documents using Microsoft Office and iManage; Support and help manage business development initiatives and events; Coordinating internal and external meetings, proactively amending when priority matters arise; Championing technology and AI adoption where appropriate; Managing matters, time entries and billing with precision; Organising travel and reconciling expenses; Collaborating with legal assistants in other practice groups on joint matters; Collaborating with and mentoring Administrative Assistants. What you’ll bring A positive and pro-active approach; An ability to remain calm under pressure and deliver polished, high-quality work; Experience in a professional services firm, supporting legal teams is a plus; Exposure to invoicing and reporting; Strong time management and the ability to juggle priorities with ease; A passion for helping your team grow client relationships; Experience with matter management and mentoring junior team members. We are open to considering law students if you have the relevant experience and at least 3 years’ left of your studies who are able to work full-time. What you can expect from us We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here. Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. Team Finance & Restructuring Working Pattern Full time Location Melbourne Contract type Permanent Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too. A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity. We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together. Herbert Smith Freehills Kramer: Your growth. Our ambition.

Responsibilities

The Legal Assistant will support the Finance & Restructuring team by managing documents, coordinating meetings, and assisting with business development initiatives. The role also involves managing billing and time entries, organizing travel, and collaborating with other legal assistants.