Legal Assistant at Foley and Lardner LLP

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

117500.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Word Processing, Document Production, Meeting Planning, Client Communication, Scheduling, Calendar Management, Docket Management, File Organization, NetDocs Utilization, Drafting Correspondence, Billing Preparation, Proofreading, Mail Management, Conflicts Checking, Engagement Letter Preparation, Expense Reporting

Industry

Law Practice

Description

Overview Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. The Assistant provides executive legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant performs executive assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software. This person must have the ability to follow up and follow through with tasks in a timely and efficient manner. Responsibilities Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling Interact with persons at all levels in the firm, industry and community; heavy client contact Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area Create, organize and maintain client files, follow up on pending matters Maintain physical and electronic client, research and administrative files utilizing NetDocs Interact with clients frequently by responding to their questions and obtaining information as required Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing Provide document production services, including styling and formatting of documents Proofread all documents and check for appropriate formatting, spelling and grammatical errors Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact Receive and redirect attorney requests and needs as appropriate to expedite solutions Manage incoming and outgoing mail and e-mail Submit conflicts check(s) through OPEN Enter new client matter information in OPEN and prepare engagement letters Prepare expense reports and disbursements forms Qualifications High School Diploma or equivalent required Minimum of five (5) years of experience in a professional setting required In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.Jacksonville- $51,600 to $117,500

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Assistant provides executive legal assistance to attorneys in daily practice operations by producing quality work product for clients, performing complex secretarial and clerical tasks, and utilizing firm standard software. Responsibilities include document production, meeting coordination, client communication, scheduling, and maintaining attorney calendars and dockets.