Legal Assistant at GGRM Law Firm

Reno, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

58000.0

Posted On

18 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

E-filing, Case Management Software, Calendaring, Legal Drafting, Microsoft Office, Communication Skills, Analytical Thinking, Critical Thinking, Document Organization, Bilingual English/Spanish, Notary Public, Client Relations

Industry

Law Practice

Description

Description Personal Injury Litigation Assistant Join GGRM Law Firm, Nevada's premier injury law firm in Las Vegas, NV, as a Personal Injury Litigation Assistant and make a significant impact on the lives of those who have been injured. If you enjoy interacting with clients and are committed to providing excellent and compassionate representation, we invite you to join our team. For over 55 years, GGRM Law Firm has been a cornerstone of the Las Vegas community, dedicated to serving injured Nevadans by achieving maximum recovery and restoration. Being an employee at GGRM means being part of a supportive and team-oriented workplace where your contributions are valued and your professional growth is encouraged. We provide a flexible schedule that allows employees to choose their arrival time within a two-hour window, supporting a balance of personal and professional commitments. Join us and help continue our proud tradition of excellent service to our community. Position Summary The Litigation Assistant’s primary role is serving as the calendar and e-filing support of the litigation team. Reporting to the Litigation Manager, this position supports Litigation Specialists in managing case workflows while embodying GGRM's values in all aspects of work. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Processing and documenting litigation matters in accordance with Firm policies and procedures Ensuring case management software (CMS) feed is cleared daily Completing all assigned tasks by relevant deadlines Ensuring emails are cleared daily Monitoring, saving, and organizing all e-filed and e-served documents within required timeframes Maintaining accurate, organized digital and physical case files Documenting all case activity in the CMS with precision and attention to detail Uploading and organizing documents in appropriate CMS tabs Finalizing, filing, and serving documents in compliance with local court rules Processing hard-copy filings as required Calendaring court appearances, deadlines, and litigation events accurately across all systems and Outlook Monitoring calendar conflicts and ensuring adequate preparation time is scheduled Drafting shell litigation documents, including summonses, initial filings, disclosures, discovery, and pleadings Compiling exhibits, exhibit cover pages, and exhibit indexes under supervision of Litigation Specialists Submitting proposed orders and coordinating opposing counsel approvals and signatures Supporting pre-litigation matters, including minors’ compromises, by finalizing and filing petitions and proposed orders Preparing hearing materials and electronic hearing binders in collaboration with Litigation Specialists Bates stamping discovery materials as required Coordinating service of process and tracking status with process servers Ensuring timely filing and accurate tracking of all court-related documentation and activities Processing and tracking case-related expenses, invoices, and litigation costs Handling communications with clients, adjusters, providers, and opposing counsel professionally and compassionately Coordinating meetings, mediations, depositions, and scheduling with clients, attorneys, and third parties Requesting and obtaining medical records, bills, balance verifications, and subrogation lien documentation Managing reduction requests and finalizing related correspondence Maintaining proactive, consistent communication with all stakeholders and team members Supporting Litigation Specialists with additional tasks, special projects, and workflow needs Contributing to overall team efficiency, effectiveness, and adherence to Firm values Ensuring all deadlines are met with accuracy and excellence Performing other duties as assigned Requirements Required Qualifications (Knowledge, Skills, and Abilities) At least one year of litigation or claims experience, preferably in Personal Injury. Excellent oral and written communication skills Excellent interpersonal, analytical, and critical thinking skills Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook Ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, computer Ability to work with databases and online technological platforms Ability to be detail-oriented, diligent, and flexible Ability to handle conflicting time demands and focus on task completion with little direction or need for supervisory follow-up Proficient command of the English language in both oral and written format Ability to work and maintain patience with diversified individuals of various backgrounds and professional competencies Committed to maintaining integrity and confidentiality on behalf of clients and the Firm Preferred Qualifications (Knowledge, Skills, and Abilities) Associates Degree or Certificate program in Legal Studies Minimum of six months of personal injury experience Bilingual in English and Spanish Authorized Nevada Notary GGRM Law Firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsibilities

The Litigation Assistant provides calendar and e-filing support for the litigation team, ensuring all court deadlines and filings are met. They manage case workflows, document activity in the CMS, and coordinate communications between clients, attorneys, and third parties.