Legal Assistant I Floater - Spanish Bilingual at BLDG SVC 32 B-J

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

67475.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Secretarial Experience, Bilingual in English and Spanish, Organizational Skills, Time Management, Communication Skills, Teamwork, Adaptability, Professional Appearance

Industry

Education Administration Programs

Description

Job Code 589 Department Name Legal Fund Family Reports To Supervisors and Administrators within the Legal Fund FLSA Status Non Exempt Union Code 105 Management No About Us: Building Services 32BJ Benefit Funds (“the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 100,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues. The Funds oversees and manages $9 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people. For 2025 and beyond, 32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, QlikView, and more. Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A [https://www.youtube.com/watch?v=hYNdMGLn19A] * Competitive Salary coupled with a great work/life balance * Prime Location - Flatiron District in Manhattan (NYC) * Comprehensive Health Package including medical, dental & vision coverage with no employee contribution to the premium for a family plan * Pension Benefit that includes monthly employer contributions * Retirement Benefit that includes 3% 401K employer contributions * Professional Coverage/Reimbursement includes Tuition Reimbursement Program * Paid Time Off including vacation, personal, and sick days * Federal Paid Holidays – Up to 11 days off with pay * And more... * Mission-driven, internal job growth opportunities Annual Salary Clarification: $67,475.12 - Per Collective Bargaining Agreement (CBA) Additional Pay: Plus Bilingual Differential of $2,000 annually FLSA Status: Non-Exempt (Eligible for OT per business needs) Job Summary: The Legal Assistant Floater performs the general duties of a secretary in the Family Department and supports all of the departments within the Legal Services Fund. Essential Duties and Responsibilities: 1. Handles flow of work within the Family Law or assigned department. 2. Prepares letters, summons, petitions and other court documents. 3. Contacts and meets with clients to obtain factual information. 4. Provide daily administrative support, including filing, copying, scanning, preparing labels, mailing and faxing documents 5. Respond to emails and other correspondence independently and under the direction of supervisors 6. Interprets and translates for clients and/or witnesses, including written and oral translation of documents. 7. Provide coverage in all departments including Intake and the Accounting department of the Legal Services Fund as required 8. Has excellent organizational, time management and prioritizing skills 9. Performs related work, as required and assigned. Qualifications (Competencies): * Legal Secretarial experience * Excellent command of English language * Bi-lingual in English and Spanish * Capable of working with standard legal document preparation and processing programs * Ability to effectively operate in a fast-paced work environment * Able to effectively communicate with members and Fund staff and other stakeholders * Ability to function well as part of a team and work independently * Ability to adapt to ongoing change in workflow requests * Professional appearance necessary Education: Associates degree preferred. At least two years of relevant work experience required. Bookkeeping and!!Call Center experience a plus. Language Skills: Spanish speaking candidates required; and any additional language(s) abilities a plus. Certificates, Licenses, Registrations: Notary Public license a plus. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. * Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling * Over 2/3 of the time: Talking or Hearing * 100% of the time: Using Hands Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. * 1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.

Responsibilities

The Legal Assistant Floater performs general secretarial duties in the Family Department and supports all departments within the Legal Services Fund. Responsibilities include preparing legal documents, client interactions, and providing administrative support.