LEGAL ASSISTANT II at Thurston County

Olympia, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

5914.0

Posted On

14 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal research, Drafting legal documents, Case management, Clerical support, Data entry, Statistical record keeping, Interviewing witnesses, Court procedures, Microsoft Office, Communication skills, Interpersonal skills, Time management, Legal terminology, Public record requests, Scheduling, Conflict resolution

Industry

Government Administration

Description

The salary for this position is: $4,446.00 - $5,914.00 monthly. The Thurston County Prosecuting Attorney's Office is seeking a highly motivated and qualified individual who will take on the role of a Legal Assistant II in the Criminal Division. In the Criminal Division, this position will provide a variety of technical clerical support services to assigned attorneys including specialized, technical or program-specific information. Responsibilities may include establishing and maintaining data; logging, tracking, and creating management reports; performing legal research; drafting and editing various legal documents; and screening calls and scheduling appointments. Essential functions may include, but are not limited to, the following: * Required to proficiently perform essential job functions of the Legal Assistant I classification. * Prepares, files, and/or serves correspondence, legal briefs, pleadings, charging information, complaints, orders, court orders, affidavits, notices of appearance, motions, notices of infraction, summonses, warrants, subpoenas, jury instructions, and other legal documents from verbal or standing instructions. * Develops procedures for handling and locating files from the intake process through the appellate process. Prepares, organizes, and maintains case files; reviews case files and court rules to assure timely action or review by attorney, and initiates preparation of appropriate documents and pleadings at each stage of case progress. Organizes, assembles, and maintains other attorneys' files and records, including correspondence, opinion, information and research files. Maintains statistical records, updates case status and information, and enters caseload information into a computer for the compilation of monthly and/or annual statistics for internal use, budget preparation, public inquiry, and management reports. Certifies disposition of all criminal cases and forwards disposition notices to appropriate authorities. * Reviews court files for complete information and consistency of court dates, and performs basic legal research to verify citations of statutes and cases or other related information. Researches and investigates records of potential plaintiffs and/or defendants/respondents and recommends legal action to be taken. * Gathers information and performs investigation work to locate addresses for defendants to be served with necessary court documents. May determine restitution/reimbursement amounts on each case; sets up and maintains appropriate files and cards for follow-up and monitoring of payments. Presents documents for judge's signature or may attend court to assist the attorney. * Provides assistance and serves as a liaison to witnesses, victims and experts as each respective case is processed through the judicial system. Maintains frequent contact with victims, witnesses, law enforcement or administrative agencies, judges/court personnel, other public officials and employees, attorneys and defendants, as appropriate. * Receives and reviews incoming mail; composes responses to routine inquiries from attorneys, agencies and the public; composes answers to procedural correspondence for approval; routes other correspondence to attorneys, calling attention to items needing immediate consideration. * Reviews cases to determine what information is discoverable and ensures that this information is served in compliance with statutes and court rules. May be assigned to respond to public record requests. * May utilize appropriate techniques to effectively interview witnesses, victims, and members of the public to obtain factual information. Analyzes collected information and assesses needs of individuals, provides guidance through court procedures and processes, answers questions, coordinates testimony for hearings/trials. Communicates with neighboring county, city, state, and federal jurisdictions. Makes reservations and travel arrangements for attorneys, law enforcement personnel, victims and witnesses as needed. Coordinates arrangements for depositions/interviews, hearings and meetings. * Has knowledge of applicable Washington State law. * Provides direction, assistance and guidance to other staff and assists in training new Legal/Office Assistants. May provide coverage for Legal/Office Assistant positions during periods of absence. * Performs a variety of coordinating activities for supervisor. Has working knowledge of the different positions within the office to provide coverage when needed. To view the full job classification, click here: Legal Assistant II [https://www.governmentjobs.com/careers/thurstonwa/classspecs/996492?keywords=legal%20assistant&pagetype=classSpecifications] WORKING CONDITIONS: * Work Environment – Work is performed primarily in an office environment. Lifting and carrying of records, files and other materials weighing up to 40 lbs. may be required on an occasional basis. * Schedule - Monday – Friday, 8:00 a.m. – 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours. * Travel Requirements - Occasional travel may be required to attend meetings or trainings. * Customer Interactions - Substantial contact with the public, departmental staff, and other County departments. May come into contact with individuals who are irate, argumentative and in highly emotional situations. WHO WE ARE: The Thurston County Prosecuting Attorney’s Office is committed to Excellence in Public Service. We serve our community by upholding justice, protecting public safety, and providing trusted legal counsel to Thurston County government. Guided by our core values, Excellence, Professionalism, Teamwork, Service, and Leadership, we strive to deliver results that make a meaningful difference. Our team is proactive in addressing challenges and opportunities. We partner with local governments, law enforcement, and community organizations to prevent crime, support victims, and promote fairness. We believe that investing in education, mentoring, and family support today creates a safer, stronger community tomorrow. We value diversity and inclusion, recognizing that the strength of our office comes from the unique perspectives and talents of our team. Together, we work with integrity and purpose to ensure justice and improve the quality of life for all Thurston County residents. Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage [https://www.thurstoncountywa.gov/departments/board-county-commissioners/thurston-county-racial-equity-and-inclusion] WHAT WE OFFER OUR EMPLOYEES: * Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. * Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans [https://www.thurstoncountywa.gov/departments/human-resources/employee-benefits] for more information. * Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays [https://www.thurstoncountywa.gov/tchome/pages/holidays.aspx]. * Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences. * Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working. * Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan. * Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars. * Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program [https://lawfilesext.leg.wa.gov/biennium/2021-22/Pdf/Bill%20Reports/Senate/5847-S.E%20SBR%20FBR%2022.pdf?q=20220329102312] Why you’ll love it here: Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com [https://www.experienceolympia.com/]. Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold. QUALIFICATIONS: * Must have a high school diploma or GED. * Associate degree in legal assistant or paralegal studies, or legal-related studies, and/or Paralegal certificate from an accredited program. * Or, four (4) years of progressively responsible experience in a legal-related field, which include two years in a Legal Assistant I level position; or any combination of education and relevant experience which demonstrates the ability to successfully perform the essential functions of the position. * Must be able to type 60 words per minute. DESIRED SKILLS: * Strong technical skill set; able to work effectively with various case management systems, Microsoft Office applications, i.e. Outlook, PowerPoint, and media players. * Superior communication skills (written, oral, and listening) with the ability to work with a variety of individuals from diverse backgrounds. * Ability to work independently and be self-motivated, handling multiple competing priorities, sensitive situations and crisis situations and functioning well under time pressure. * Must possess exceptional interpersonal skills to interact with difficult individuals. * Familiar with correct and effective use of legal terminology and legal case management techniques. OTHER RELATED RECRUITMENT INFORMATION: Questions about this recruitment? Please contact: Michelle Wall, Legal Support Manager: (360) 786-5540 x6268 This position is: * Represented by a union * Eligible for benefits * Eligible for overtime under the Fair Labor Standards Act (FLSA) Items requested for consideration: * Application * Resume * Letter of Interest * Applicant Disclosure Questions Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement. THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.

Responsibilities

The Legal Assistant II provides technical clerical support to attorneys in the Criminal Division, including drafting legal documents, performing research, and managing case files. They also act as a liaison to witnesses, victims, and experts while maintaining statistical records and coordinating court-related activities.