Legal Assistant at Impact BPO

Tegucigalpa, Francisco Morazán, Honduras -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

0.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Case Management, Medical Records Review, Client Communication, Legal Document Preparation, HIPAA Compliance, Filevine, Clio, Needles, SmartAdvocate, Client Intake, Treatment Tracking, Scheduling, Correspondence Management, Workflow Improvement, Professionalism, Confidentiality

Industry

Business Consulting and Services

Description

As a Legal Assistant, you will play a critical role in case management, ensuring that medical records, treatment updates, and client communications are accurate and timely. You will support attorneys in building strong cases by maintaining detailed records, tracking client progress, and coordinating with medical providers. This role offers opportunities for professional growth, including training in legal procedures, client advocacy, and case strategy. Responsibilities Conduct client intake and gather essential information to evaluate case eligibility. Obtain, review, and track medical records, bills, therapy notes, and itemized statements from hospitals, providers, and clinics. Maintain detailed treatment tracking logs and update case management software (e.g., Filevine, Clio, Needles, SmartAdvocate) with client progress and appointments. Monitor clients’ medical treatment plans, identify gaps, and notify the legal team if clients stop treatment or miss appointments. Communicate professionally with clients, medical providers, billing departments, and insurance carriers to ensure smooth case management. Assist attorneys by preparing case documents, organizing evidence, and verifying information for filing and litigation. Ensure compliance with HIPAA and other privacy regulations, maintaining confidentiality of sensitive legal and medical information. Support day-to-day administrative tasks, including scheduling appointments, document preparation, and managing correspondence. Collaborate with team members to improve workflows and implement best practices in case tracking and client communications. Qualifications Minimum 2–3 years of experience as a Legal Assistant, Virtual Assistant, or Medical Records Coordinator, preferably in personal injury law. Familiarity with New Jersey personal injury cases, medical treatment workflows, and legal documentation. Experience with Filevine or similar legal case management software. Bilingual communication skills (Spanish, English, Arabic) are a plus. Strong written and verbal English communication skills. Proficiency with Microsoft Office, Google Workspace, and PDF management tools. Excellent organizational, analytical, and follow-up skills. Ability to work independently onsite while managing multiple priorities. High level of professionalism and confidentiality.

Responsibilities

The Legal Assistant will manage case files by ensuring medical records, treatment updates, and client communications are accurate and timely to support attorneys in building strong cases. Key duties include conducting client intake, tracking medical treatment progress, and preparing necessary case documents for filing and litigation.