Legal Assistant at Kovitz Shifrin Nesbit

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

27.47

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Legal Documentation, Client Marketing, Billing Entries, Document Management, E-Recording, E-Filing, Organizational Skills, Communication Skills, Microsoft Office Suite, Typing Skills, Attention To Detail, Problem-Solving Skills, Interpersonal Skills, Team Player

Industry

Law Practice

Description

Description Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an experienced full-time Legal Assistant for our Indianapolis office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced environment. The general business hours are 8:30am to 4:30pm, Monday through Friday. This is a non-exempt, in-office position with no remote work available. The starting hourly rate for this position is $27.47, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. To be considered for this position, you MUST apply at: https://recruiting.paylocity.com/recruiting/jobs/Apply/457191/Kovitz-Shifrin-Nesbit/Legal-Assistant Duties/Responsibilities: · Coordinate appointments, phone conferences, and meetings, including all correspondence · Assist attorneys with calendar management · Manage legal documentation and correspondence, including the mailing/shipping necessary · Prepare New Client Intake Forms · Prepare New Client Packets (including Engagement Letters and Retainer Agreements) · Assist with client marketing events · Assist with billing entries · Prepare letters and correspondence to clients and third parties · Profile document management database with all relevant documents, emails, etc. · Organize and maintain client documentation in physical and electronic format · E-Recording of Association documents · E-File court documents in various Indiana courts · Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail · Implement and improve upon administrative processes for more efficient workflow · Provide status updates to the legal team · Any other duties as assigned Requirements Required Skills/Abilities: · Minimum of 3 years of administrative experience required · 3+ years of practical experience as a legal assistant preferred · Project management experience is a plus · Ability to focus on tasks at hand despite busy environment · Excellent communication skills, both verbal and written · Able to work in a fast-paced environment with challenging tasks and daily deadlines · Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams) · Must be able to type greater than 50 wpm with greater than 90% accuracy · Must have strong organizational and interpersonal skills · Must be comfortable working independently yet be a team player · Attention to detail and proofreading skills required · Experience with LexisNexis preferred, but not required Physical Requirements: · Prolonged periods of stationary work at a desk and computer · Prolonged periods of standing · Occasional lifting and moving of items weighing up to 50 pounds

Responsibilities

The Legal Assistant will provide administrative support to the legal team, including managing legal documentation and assisting with client communications. Responsibilities also include coordinating appointments and preparing client intake forms and packets.