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We are hiring a Legal Assistant, Legal!
Reporting To: Assistant Vice President, Legal
Full-Time/Part- Time: Contract (6 months)
Posting Date: May 7, 2025
Closing Date: May 21, 2025
Hours of Work: 8:30 a.m. – 5:00 p.m.
Grade: 8.6
Office Location: Downtown Toronto Great location! Steps away from the main public transit station

THE EXPERIENCE/REQUIREMENTS YOU NEED:

• Strong verbal and written communication skills, with above-average spelling, grammar and punctuation.
• Self-motivating work ethic, an interest in continuous learning and a positive attitude.
• Professional mannerisms, with excellent judgement and discretion.
• Robust organizational skills, showing attention to details and deadlines.
• Ability to prioritize among multiple assignments and several work providers.
• Aptitude for problem solving and grasping new skills quickly.
• Advanced skills in the Microsoft Office Suite (MSWord, Outlook, Excel, PowerPoint), Adobe Acrobat Reader and manipulation of PDF documents.
• Experience with OpenText eDocs (document management system), Diligent (board books) and Thomson Reuters Legal Tracker (e-billing system) would be an asset.
• Completed post-secondary education and/or a minimum of 3-5 years of experience acquired in a law firm or inhouse legal department.

• Assisting with preparation, revision and proofreading of correspondence and legal documents.
• Profiling and saving correspondence and documents into a document management system.
• Implementing version controls, tracking changes and comparing versions.
• Setting up and organizing files; maintaining legal department records.
• Tracking and bringing-forward calendar items, deadlines and milestone dates.
• Scheduling and organizing meetings.
• Processing payment of invoices and accounts.
• Providing administrative and clerical support to lawyers and law clerks, as assigned.
• Adhere to policies/procedures to ensure AML requirements are met, when applicable