Legal Assistant - Legal Services Division Open Talent Pool

at  Government of Alberta

JOB INFORMATION

Job Requisition ID: 65999
Ministry: Justice
Location: Edmonton and Calgary
Full or Part-Time: Full Time or Part Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent or Temporary or Wage
Scope: Open Competition
Closing Date: Open until suitable candidates are found
Classification: Legal Administration 2
Salary: $2073.50 to $2549.41 bi-weekly ($54,118 - $66,539/year)
One of Alberta Justice’s core businesses is to provide Legal and Strategic services to government; this is accomplished through our Legal Services Division. Legal Services is proud to be a learning organization and offers employees opportunities to learn and grow in their careers.
This competition will be used to fill current and future vacancies for temporary and permanent salaried positions as well as part-time wage positions in both Edmonton and Calgary within the Legal Services Division.
Candidates who are successful in the selection process will be placed in a talent pool for the location(s) they have identified in the application process. The number of positions to be filled has not been identified at this time.

REQUIREMENTS:

• A Legal Assistant or Paralegal diploma
• 1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency
• Proficiency in the Microsoft Office program (Word, Excel, PowerPoint) and Adobe is required.
• Strong knowledge of civil court procedures, relevant legislation, and high volume litigation experience is required.

Equivalency: Directly related experience or education considered on the basis of:

• one year of experience for one year of education or
• one year of education for one year of experience.

Assets include experience with:

• Action Request Tracking System (ARTS) or equivalent tracking systems
• Prolaw
• Legal research

Applications without a cover letter that clearly and concisely demonstrates how the qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies will not be considered.
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful, and healthy work environment!

The Legal Assistants within our division play an integral part in all of our teams. In these challenging legal assistant roles you will assist the legal team by:

• Preparing and processing a variety of documents from lawyer’s written or verbal instructions
• Preparing and drafting letters, memos, agreements and reports
• Editing and formatting various documents in Word, Excel, and PowerPoint
• Uploading documents into Prolaw
• Preparing and filing pleadings and other court documents such as briefs, orders, books of authorities, factums, affidavits, affidavit of records, responses to undertakings and trial binders
• Preparing and editing all electronic court documents, often from numerous lawyers’ input, and filing/e-filing those documents according to the Rules of Court
• Continuing to stay up to date and following all procedural changes from the Court
• Maintaining and organizing electronic and paper filing system, calendars and diary systems
• Maintaining strong Outlook calendar management through arranging appointments, scheduling meetings, making travel arrangements
• Managing files by liaising with a variety of clients, counsel, and the courts
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes
• Conducting regular case law searches for legal officers
• Effectively managing and organizing legal files and documents in preparation for court proceedings
• Managing your time effectively under strict deadlines
• Completing other duties as required

To succeed in this role, you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high-volume workload for multiple lawyers and executive directors while meeting necessary deadlines and ensuring high quality standards are met.