Legal Assistant, Litigation Services, Professional Regulation - contract to

at  Law Society of Ontario

QUALIFICATIONS REQUIRED

• The minimum level of education required to fulfill the core requirements of this position include a Law Clerk diploma or equivalent legal training.
• A minimum of 5 years’ para-professional experience as a law clerk or legal assistant in a law practice, government and/or regulatory environment (preferably litigation).
• Knowledge of law office, court and/or tribunal practice and procedure is essential.
• A solid knowledge of legal office practice, legal terminology and procedure relating to legal correspondence and legal documents and the Rules of Civil Procedure and/or Rules of Practice for an Administrative Tribunal.
• Clear, concise and articulate communication skills to effectively respond to and transmit information to team members and others.
• Exceptional organizational and time management skills to handle high volumes of work and to multi-task.
• The ability to work independently and as a team member in a fast-paced environment while balancing competing priorities and deadlines.
• Solid experience and skill in drafting legal documents (affidavits, legal correspondence, etc).
• Excellent attention to detail and proofreading skills.
• Knowledge of the Law Society, including organizational structure, services, mandate, rules and regulations or willingness to learn.
• Reasons through complex spoken and written general and legal information.
• Knowledge of current trends and developments in the legal profession.
• Knowledge of legal procedures and substantive areas of law, particularly real estate, estates and family law.
• Ability to conduct a variety of legal and internet searches.
• A strong proficiency in a wide range of computer applications, including, but not limited to MS Office applications, Outlook, Word, Excel, database applications, case management systems, Internet and intranet and other software applications (Adobe Acrobat DC, ShareFile, SharePoint).
• Ability to locate legal cases on CanLII as requested by discipline prosecutors and under their direction.
• Ability to conduct internet directory searches.
• The ability to communicate in French, verbally and written would be an asset.

As part of the Litigation Services Department, the Legal Assistant is responsible for providing confidential and complex legal administrative support to the Director, Senior Manager and Discipline Prosecutors (consisting of Managers, Senior Lead Discipline Counsel, Discipline Counsel and Discipline Paralegals) in Litigation Services. This includes providing para-professional, organizational and technical support. The Legal Assistant is responsible for planning, organizing and coordinating practices and procedures support, ensuring ongoing case management while handling multiple and competing deadlines relating to internal complaint processes, regulatory and/or court proceedings. The Legal Assistant is responsible for preparing, and sometimes drafting, documentation for the hearing process (in both Tribunal and court settings). The Legal Assistant works independently as well as under a combination of general supervision and/or guidance.