Legal Assistant at Loopstra Nixon LLP

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

65000.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Management, Legal Document Preparation, Billing Coordination, Proofreading, Editing, Client Relationship Management, File Management, Microsoft Excel, Microsoft Word, Microsoft Outlook, Prioritization, Confidentiality

Industry

Law Practice

Description

We are currently seeking a Legal Assistant to join our Head Office. This is an excellent opportunity to become part of a dynamic and growing team, in a fast-paced professional environment. The ideal candidate will bring 1–3 years of experience in a similar role, along with strong organizational abilities and excellent communication skills. What you will be doing: * Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordinating travel arrangements. * Prepare various correspondences and documents, including memos, letters, emails, reports, presentations, and legal documents. * Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies. * Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar. * Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters. * Maintain an organized and current file system for client files. Qualifications: * Completion of a Law Clerk or Legal Administration diploma is preferred. * 1-3 years of experience in a similar position. * Outstanding organizational skills with meticulous attention to detail. * Excellent oral and written communication skills, including attention to spelling and grammar. * Strong prioritization skills and capability to manage multiple tasks simultaneously. * Ability to work both independently and collaboratively within a team. * Ability to carry out responsibilities with minimal direction/supervision. * Upholds a high level of professionalism and maintains confidentiality in all matters. * Proficient Microsoft Office skills (Excel/Word/Outlook). Compensation & Benefits: Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including: * Salary range: $55,000 - $65,000 CAD, commensurate with experience * Comprehensive health and dental benefits * Health Care Spending Account * Professional development and education assistance * Wellness and employee engagement programs Additional Information: * This job posting is for a newly created role. * We do not use artificial intelligence (AI) to screen or assess candidates in our recruitment process. Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

Responsibilities

The Legal Assistant provides administrative support to lawyers, including managing files, scheduling, and preparing legal documents. They also handle billing coordination, expense processing, and act as a liaison between internal and external parties.