Legal Assistant at Pender Coward PC

Virginia Beach, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Estate Planning, Estate Administration, Corporate Transactions, Document Drafting, Client Intake, Probate Filings, Entity Formations, Due Diligence, Document Production, Proofreading, Calendar Management, Time Entry, Expense Reporting, Client Communication, Microsoft Office, Adobe Acrobat

Industry

Law Practice

Description

Description Pender & Coward, P.C. seeks a proactive, detail-oriented Legal Assistant to support attorneys with estate planning and estate administration matters, as well as corporate transactional work. The ideal candidate is organized, responsive, and able to manage multiple priorities in a fast-paced law firm environment. Prior experience supporting attorneys is preferred. Key Responsibilities • Estate Planning o Draft, format, and finalize wills, trusts, powers of attorney, advance medical directives, and related documents o Manage client intake, engagement letters, and scheduling o Coordinate document execution, notarization, and witness arrangements o Maintain organized files, document management, and version control • Estate Administration o Assist with probate filings, inventories, and accounting o Coordinate with courts, personal representatives, beneficiaries, and financial institutions o Track deadlines, asset information, and required filings • Corporate Transactions o Assist with entity formations, foreign qualifications, and annual registrations o Prepare organizational documents, consents, minutes, and resolutions o Support due diligence, signature packet preparation, and closing binders o Maintain corporate records and cap tables as directed • General o Heavy document production, proofreading, and formatting o Calendar and deadline management; coordinate meetings and closings o Time entry assistance, expense reports, and billing support o Client communication with professionalism and discretion o Collaborate closely with attorneys and other firm staff Requirements • High school diploma or equivalent • Previous law firm experience supporting attorneys (estate planning/administration and/or corporate a plus) • Strong proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint); Adobe Acrobat/PDF management • Familiarity with legal document management and e-filing; experience with practice or billing software a plus • Exceptional attention to detail, grammar, and formatting • Strong organizational skills and the ability to prioritize multiple deadlines • Professional communication skills with clients, courts, and third parties • Ability to maintain confidentiality and exercise sound judgment Compensation and Benefits • Competitive salary commensurate with experience • Complete benefit package including 401(k), Paid Time Off and Holiday Pay Work Environment • Full-time, on-site position in Virginia Beach, VA • Collaborative, team-oriented law firm setting

Responsibilities

The Legal Assistant will support attorneys primarily with estate planning and administration matters, including drafting documents like wills and trusts, managing probate filings, and coordinating with various parties. Additionally, the role involves assisting with corporate transactional work such as entity formations, preparing organizational documents, and supporting due diligence processes.