Legal Assistant, Private Equity at Herbert Smith Freehills

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Support, Client Reporting, Billing, Time Management, Business Development, Document Management, Travel Coordination, Team Collaboration, Mentoring, Technology Adoption, Pressure Management, Professional Services Experience, Invoicing, Event Management, Communication, Proactive Approach

Industry

Law Practice

Description

The Opportunity We are looking for a mature, polished and professional Legal Assistant to join our Private Equity team as part of the Corporate practice group in our Melbourne office. You will be supporting Partner Adam Charles and a team of senior lawyers. If you love being the go-to person and enjoy a fast-paced legal environment, this role could be right for you. 🕘 Working hours: 9am – 5:15pm, Monday to Friday. We value teamwork and collaboration. While our ideal candidate will primarily work in the office, we offer flexibility to work from home up to two days per week, depending on the needs of the practice group. This role is primarily focused on supporting the partner with business development initiatives, pitch preparation and coordinating associated travel. The successful candidate will play a key role in cultivating client relationships and contributing to the growth of the practice group. A strong focus on client reporting and billing is essential, with an expectation to stay ahead of deadlines and maintain accuracy. What your day might look like Managing matters, time entries, billing and cost reports with precision. Support and help manage business development initiatives and events. Organising travel and reconciling expenses. Coordinating internal and external meetings, proactively amending when priority matters arise. Creating and managing documents using Microsoft Office and iManage. Championing technology and AI adoption where appropriate. Collaborating with legal assistants in other practice groups on joint matters. Collaborating with and mentoring Administrative Assistants. What you’ll bring A positive and pro-active approach. An ability to remain calm under pressure and deliver polished, high-quality work. Experience in a professional services firm, supporting legal teams is a plus. Exposure to invoicing and reporting. Strong time management and the ability to juggle priorities with ease. A passion for helping your team grow client relationships. Experience with matter management and mentoring junior team members. Please note we are not able to consider law students for this role. What you can expect from us We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here. Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. Team Corporate Working Pattern Full time Location Melbourne Contract type Permanent Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too. A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity. We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together. Herbert Smith Freehills Kramer: Your growth. Our ambition.

Responsibilities

The role involves supporting the partner with business development initiatives, pitch preparation, and coordinating travel. The successful candidate will manage matters, time entries, billing, and client relationships while maintaining accuracy and meeting deadlines.