ABOUT THE JOB

A growing transactional real estate law practice in Orléans, Ottawa is currently seeking a highly experienced Senior Real Estate Law Clerk to join our team! This role is ideal for a trusted, reliable professional who can independently manage residential real estate files from intake to closing and thrive in a high-volume, fast-paced environment.

WHO WE ARE

We are a real estate law firm focused exclusively on transactional matters, including purchases, sales, and refinancing of residential properties. Our firm prides itself on professionalism, client-focused service, and the ability to move swiftly and efficiently on time-sensitive deals. We work closely with realtors, brokers, and lenders in the Ottawa area and have built a reputation for excellence and responsiveness.

QUALIFICATIONS

• Minimum 3-5 years of hands-on experience in Ontario residential real estate law, with proven ability to manage transactions independently from intake to closing
• Extensive knowledge of real estate transactions, including purchases, sales, and refinancing, as well as familiarity with Teraview and lender portals
• Strong client management abilities, including professionalism in appearance, conduct, and communication
• Exceptional organizational skills and ability to manage multiple high-volume transactions simultaneously while meeting strict deadlines
• Must be located in Ottawa, preferably Orléans, and able to commute to the office daily for in-person client meetings and signings
• Proficiency with digital tools and cloud-based platforms (Dropbox, Gmail, Monday.com, etc.)
• Proactive problem-solver with sound judgment and the ability to work with minimal supervision
• Experience in other areas of practice (e.g., estates, corporate) is considered a strong asset

MANDATORY APPLICATION REQUIREMENTS

• Updated CV/resume
• A brief cover letter outlining relevant experience
• Please provide three professional references who are not related to you

ROLE SUMMARY

We are looking for a senior real estate law clerk who can independently manage residential real estate transactions from file opening to closing. This includes preparing and reviewing all required documents, coordinating with clients and third parties, and overseeing the closing process. The successful candidate will be polished, detail-oriented, and capable of conducting in-person client meetings in the Orléans area. The role requires strong organizational skills, excellent judgment, and the ability to take ownership of files with minimal supervision.
This is a transactional practice only — no litigation work is involved.

RESPONSIBILITIES

• Manage residential real estate purchase, sale, and refinance transactions from start to finish
• Draft, review, and finalize key documents, including agreements, transfers, mortgages, statements of adjustments, and closing packages
• Conduct client meetings for document signings and identification verification
• Ensure files are organized and compliant with LSO requirements and industry best practices
• Liaise with clients, realtors, mortgage brokers, institutional lenders, and opposing counsel in a professional manner
• Track and manage files using tools such as Dropbox, Gmail, and Monday.com
• Provide timely updates, reporting, and proactive follow-up to ensure smooth closings
• Identify and resolve issues independently while keeping the lawyer informed as necessary