LEGAL ASSISTANT

Preference towards candidates with at least 3-5 years of progressively more responsible related
work experience. However, recent graduates with strong attention to detail and a willingness to
learn new skills on the job are encouraged to apply.
The St. Louis Economic Development Partnership (STL Partnership) is a Missouri non-profit corporation organized for the purposes of advancing the social welfare, health, and economic interests of the St. Louis region and its residents.
In furtherance of its organizational purposes, STL Partnership provides
governmental economic development services to both St. Louis County and the City of St. Louis.
STL Partnership aligns regional efforts in business development, business finance, entrepreneurial
support, and international trade services and provides a broad range of services to boost innovation and entrepreneurship, support business retention and expansion, enhance the region’s global relevance, and revitalize communities. STL Partnership is a key facilitator of initiatives to encourage equitable economic prosperity and resiliency in the St. Louis region.

POSITION DESCRIPTION

The Legal Assistant will be responsible for providing professional-level operational support within STL Partnership’s legal department. Responsibilities include, but are not limited to,
providing administrative support directly to the Assistant General Counsel and the General Counsel as needed; preparing legal documentation and correspondence; assisting with the oversight of STL Partnership’s contracting process, including organizing and filing relevant documents; and reviewing confidential information.
The Legal Assistant reports directly to the Assistant General Counsel and the General Counsel.

PROFESSIONAL QUALIFICATIONS

Education Minimum: High school diploma (or GED).

EXPERIENCE AND SKILLS

• Training or experience in office management, office systems, Microsoft Office Suite, and Adobe

Acrobat.

• Microsoft Office Suite, including Word, Excel, Outlook, and Teams Meeting Scheduling, and

Adobe Acrobat.

• Modern office practices and procedures, equipment, and systems.
• Organize and maintain contract databases and systems with meticulous attention to detail.
• Think critically and make inferences from written materials.
• Locate research materials.
• Understand and maintain principles of confidentiality of legal and sensitive information.
• Communicate effectively, both orally and in writing.
• Perform and accomplish requirements of the job using appropriate general office equipment

(i.e., computer, printer, copy machine, calculator, multi-function telephone, etc.).

• Use basic computer word processing applications (e.g. Microsoft Office suite).
• Type quickly (~70+wpm) and accurately.
• Perform light physical work lifting up to 10 pounds on an occasional basis; perform such

activities as typing, grasping, lifting, reaching, crouching, and repetitive tasks.

• Recognize and respect diversity and work effectively with peoples of other cultures.
• Understand and execute both basic and complex directions.

JOB DUTIES

• Maintains organizational confidence and protects operations by keeping information confidential

and cautioning others about potential breaches.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and

transmitting text, data, and graphics.

• Develops highly organized filing systems and maintains legal department files on various subjects,

including contracts, corporate governance, procurement, litigation, and other confidential

matters.

• Tracks the status of contracts, grants, and leases and prepares the same for signature.
• Maintains an electronic directory of contracts, grants, and leases for STL Partnership and its

affiliated entities.

• Processes annual registration reports for STL Partnership and its affiliated entities.
• Keeps and maintains STL Partnership’s legal library.
• Oversees departmental budget and quarterly departmental reports and submits the same to the

accounting department.

• Processes and submits invoices in a timely manner to the accounting department according to

internal procedural guidelines.

• Assists the legal department to prepare legal documents, such as resolutions, leases, contracts,

procurement summaries, and legal pleadings, as directed by legal staff.

• Proofreads legal documents for accuracy and content and submits the same for approval.
• Assembles legal materials by collecting, organizing, and summarizing information, documents,

and reports.

• Assists the legal department in preparing, responding to, and monitoring open records requests

and litigation.

• Intakes all open records requests, including coordinating record searches, organizing and

preparing the results, and preparing correspondences and letters for the legal department to file.

• Maintains a database of all open records requests, while also noting the status of each request.
• Resolves problems and recommends procedural improvements to expedite department

workflows by reviewing procedures and staff comments.

• Contributes to the organization’s success by welcoming related, different, and new requests and

helping others accomplish job results.

• Assists other Partnership departments as needed in connection with legal department matters.
• Oversees departmental travel arrangements - prepares necessary paperwork, prepares expense

reports, tracks arrangements and paperwork, and submits necessary documentation to

accounting department for approval or reimbursement.

• Conserves attorney time by reading, reviewing, verifying, and routing correspondences, reports,

documents, procedures, and processes; drafting letters and various other documents; collecting
and analyzing information; initiating telecommunications; and organizing legal department

conferences and meetings.

• Performs a broad range of clerical and administrative duties, including coordinating staff and

board meetings and preparing correspondence.

• Welcomes guests and clients by greeting them in person or on the telephone as well as

answering or directing inquiries.

• Performs various other duties and functions as required or assigned within area of expertise or

scope of the position.

activities as typing, grasping, lifting, reaching, crouching, and repetitive tasks.

• Recognize and respect diversity and work effectively with peoples of other cultures.
• Understand and execute both basic and complex directions