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What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH is the Asia Pacific’s leading intellectual property services group, comprising a network of member firms working in eight IP jurisdictions and servicing more than 25 countries. The group includes leading IP firms AJ Park, Griffith Hack, Pizzeys and Spruson & Ferguson and Smart & Biggar. IPH employs across Australia, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, Thailand, and Canada.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for a Legal Assistant to join our national Trademark team. In this role you will be part of our administrative team providing operational support to our trademark agents and lawyers.

Responsibilities.

• Prepare and file trademark correspondence and related documents with the Canadian Intellectual Property Office (CIPO)
• Prepare opposition and S.45 related form letters and arrange for documents to be sent to CIPO and adverse party at the direction of professionals
• Track and ensure compliance with statutory and internal deadlines
• Perform general administrative duties including creation of outgoing correspondence, time entry, preparation of invoices/billings and record management (in a paperless environment)
• Prepare correspondence to clients, foreign associates, CIPO, and other parties as required
• Other duties may be assigned or amended as required

Qualifications, competencies and experience.

• Legal or General Administrative Assistant Diploma
• 2+ years’ experience with trademarks
• Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff
• Excellent attention to detail, highly organized and proactive
• Highly proficient in MS Office and ability to learn new software and technology quickly

• Prepare and file trademark correspondence and related documents with the Canadian Intellectual Property Office (CIPO)
• Prepare opposition and S.45 related form letters and arrange for documents to be sent to CIPO and adverse party at the direction of professionals
• Track and ensure compliance with statutory and internal deadlines
• Perform general administrative duties including creation of outgoing correspondence, time entry, preparation of invoices/billings and record management (in a paperless environment)
• Prepare correspondence to clients, foreign associates, CIPO, and other parties as required
• Other duties may be assigned or amended as require