A reputable law firm is seeking an experienced Billing Specialist to manage the full billing cycle and support the firm’s accounting processes. This position is ideal for someone who is detail-oriented, dependable, and thrives in a fast-paced, high-volume environment.

QUALIFICATIONS:

• Proficiency with Caret Legal (formerly Zola) or similar legal billing programs.
• Strong knowledge of QuickBooks Enterprise (desktop, not online).
• Experience with accounts payable systems (Stampli preferred).
• Advanced skills in Microsoft Excel and Word.
• Excellent communication skills and professional grammar; ability to clearly address client questions.
• High attention to detail and accuracy; ability to manage multiple tasks in a high-volume environment.
• Dependable, self-motivated, and able to follow structured processes with precision.

TOP 3 REQUIREMENTS:

• Experience managing the full billing cycle using Caret Legal (formerly Zola).

• Prior law firm experience in billing or accounting department.

• Dependable, self-starter who thrives in a fast-paced, high-volume setting.

Schedule: 9:00AM-5:30 PM (on-site)
Parking is covered in West LA.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions

• Manage the billing process from matter entry to pre-bill generation, including edits, finalization, and timely invoice distribution.
• Follow up on open receivables and address client billing inquiries promptly and professionally.
• Assist with accounts payable data entry using Stampli, ensuring proper documentation and accuracy.
• Reconcile trust accounts and handle financial tasks in QuickBooks Enterprise (desktop version).
• Maintain compliance with firm billing processes and accounting guidelines.
• Ensure accurate record-keeping, timely deadlines, and thorough documentation for all transactions.