Legal Executive Assistant - Projects, Infrastructure & Construction at MinterEllison

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

0.0

Posted On

24 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Email Management, Document Production, Client Liaison, Financial Hygiene, File Management, Travel Arrangements, Meeting Coordination, Expense Reconciliation, Organizational Skills, Attention to Detail, MS Office Proficiency, Service Standards, Proactive Approach, Initiative

Industry

Law Practice

Description

Location: Sydney Contract Type: Permanent MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering. We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways. At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients. We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2025.ashx) Our Projects Infrastructure and Construction Team The Projects Infrastructure and Construction practice group is part of the Infrastructure Construction and Property Line of Business. Our construction team provides end-to-end legal support on infrastructure projects – from project structuring and advice on procurement options, financing, tender strategy, contract documentation, and negotiation, through to contract administration, maintenance issues, and dispute resolution. We have assisted governments, consortia, financiers and subcontractors across the full spectrum of project delivery. Our construction and infrastructure team has built a market-leading reputation as key advisers on domestic and international major projects and transactions across a wide range of industry sectors. Your role An exciting opportunity exists for an experienced Legal Executive Assistant to join our Sydney, Projects, Infrastructure and Construction team. This is a permanent full-time position. This role is providing high quality administrative support to enable this busy team to deliver market leading legal and consulting services. As a key addition to this team, some of your responsibilities will include Proactive diary and email management Document production and amendments Liaising with clients and stakeholders to foster relationships, and maintaining client databases and key contact information Monthly client billing and client/matter reporting Assist with general financial hygiene including timesheet entries/modification, debt collections, voucher requests, client monies, client reporting Arrange general and trust account receipting and disbursing of funds File management, including matter opening and closing & electronic and physical filing Travel arrangements and meeting coordination Reconciling corporate expenses Other general administrative tasks and ad hoc duties as required What you need To be successful in this role, you will have experience in a Legal Executive Assistant role. You will also possess the following attributes: Excellent prioritisation and organisational skills High level of accuracy and attention to detail The ability to work independently and to communicate with clarity and confidence at all levels Strong understanding of MS Office applications, including Word, Excel, PowerPoint, Teams and other software A demonstrated commitment to high internal/external service standards A proactive approach and high levels of initiative How to apply We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply. We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison. If you are currently a MinterEllison employee, please apply through the internal careers page. If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.

Responsibilities

The Legal Executive Assistant will provide high-quality administrative support to the Projects, Infrastructure and Construction team. Responsibilities include diary management, document production, client liaison, and general administrative tasks.