Legal Operations Administrator at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 Sep, 26

Salary

0.0

Posted On

29 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Operations, Administrative Support, Project Management, Document Tracking, Knowledge Management, Analytical Ability, English Communication, Stakeholder Coordination, Budget Preparation, Recruitment Support, Database Management, Legal Drafting, Process Improvement, Event Coordination, Confidentiality Management, Technical Assistance Administration

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position is assigned to the Office of the General Counsel (OGC), ADB's legal department. OGC provides legal and policy advice to ADB's Board of Directors, its Management, and client departments on operational and administrative matters and advises on methods to limit ADB's risk exposure. It prepares documents that create the legal rights or obligations of ADB, including financing and investment contracts. You will be based at our Headquarters in Manila, Philippines. You will report to the Deputy General Counsel and/or designated International Staff. Your Role As a Legal Operations Administrator, you will provide technical, analytical, and administrative support to a range of well-defined operations and administrative activities of the Office of the General Counsel (OGC) under the supervision of the Deputy General Counsel, including projects and assignments of the OGC Management Team. You will: Work independently on all or a combination of the following defined areas, depending on assignment and specific duties agreed in individual work plan. Provide support to one or two OGC Management team members. Schedule meetings and briefings relating to Board and Investment Committee meetings, and coordinate meetings for lawyers under the concerned regional team. Coordinate arrangements and participate in the secretariat relating to OGC-sponsored events, workshops and conferences for internal and external clients on a range of sector and thematic legal-related activities. Prepare various documentation on ADB policies and procedures and other legal opinions, and correspondences of a confidential and sensitive nature. Assist in the preparation of various policy papers, briefing notes, speeches and other materials for workshops and seminars. Manage activities of the OGC's teams, including overall work supervision of legal operations assistants within the teams concerned, and the day-to-day processing and administration of projects and assignments. Assist in assignments of project matters by monitoring and advising OGC Management on counsels' previous and current assignments, specialization, sector and country work, and particular counsel interests. Track the flow of documents for action in respective teams with the use of database for effective monitoring of deadlines. Supervise the centralized documentation of all regional and country specific operation and technical assistance files, including file management and retirement. Maintain working files and back-up files for non-transactional assignments. Assist OGC Management in facilitating requirements for recruitment and position vacancies, including preparation of budget requests and Strategic Business Outlook (Formerly Work Program and Budget Framework). Contributes to OGC's knowledge management initiatives. Maintain and update databases on relevant folders and shared sites. Generate statistical reports for OGC Management on lawyer assignments when needed. Assist in developing and coordinating training and orientation initiatives for staff and external clients, including guiding junior assistants on standard procedures and correspondence, while leading process improvement efforts to streamline office systems, workflows, and practices. Prepare and review documentation for ADB investment transactions and treasury services, maintain databases for tracking financing partnership records, and ensure consistency with precedents by establishing processes for proper review and clearance of documents prior to distribution. Provide analytical, technical, and administrative support in the process of engaging external counsels covering the preparation of requests for proposals, review and evaluation of bids, preparation of requests for endorsement of counsel selection, and arranging for the execution of engagement letters. Assist in drafting and facilitation of documents for loans, guarantees and technical assistance (TA) projects, undertaking preliminary review of legal opinions against precedents, minutes of loan negotiations, cofinancing and cooperation agreements, and other ADB-generated project documents, ensuring consistency with any applicable model documents. Provide logistical, administrative, and coordination support for LPR activities, including workshops, conferences, and seminars, while assisting in project administration, preparing materials for counsels, and supporting the production and dissemination of LPR publications and information. You will need: Bachelor's degree, preferably with good working knowledge of ADB's project-related and TA operation and administration. Minimum of 5 years' relevant experience. Excellent English communication skills, strong analytical ability with attention to detail, and the capacity to manage confidential information and multiple priorities under tight timelines, while working collaboratively as a constructive team member. Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 3 (TL3). Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

Provide technical, analytical, and administrative support to the Office of the General Counsel, including managing workflows, tracking documents, and coordinating meetings. Assist in the preparation of legal documentation, policy papers, and the engagement of external counsels for investment transactions.