Legal Operations Associate

at  Open Society Foundations

Legal Operations Associate. London. Posting Date: 10/28/2024. Deadline: 11/10/2024
Role Title
Legal Operations Associate
Grade Level
Level C, Grade
Program/Tool/ Department/Unit Name
Office of the General Counsel
Team Name
OGC Operations and Corporate Secretariat
Role Purpose
The role of Legal Operations Associate sits within the OGC Operations division. OGC Operations supports the General Counsel and OGC in strategic planning, work intake and resource management, hiring and professional development, learning and communications, continuous process improvement and optimization, general administration as well as housing the Corporate Secretariat function that is responsible for governance support.
Key Responsibilities

As Legal Operations Associate, you will:

• Work in OGC’s Legal Support Team providing general, high level legal and administrative support, requiring discretion, confidentiality, and a detailed knowledge of the network’s operations, procedures, and people
• Assist attorneys with managing and prioritizing the daily workload and adjusting for revised priorities, including collecting prep materials in advance of meetings and preparing meeting materials
• Perform legal tasks under supervision and follow compliance-related processes
• Act as support/ coordination role for ongoing OGC projects including managing logistics, agenda setting, coordinating action items, and deliverables
• Provide general administrative support for the Office of the General Counsel including, coordination of team meetings and logistics, scheduling, invoicing, assistance with travel and expenses, and other administrative duties
• Research, prioritize, and follow up on incoming issues and concerns, including vendor management
• Build and establish strategic relationships with other operational departments within OSF

People Responsibilities (Total Team / DRs)
None
Key internal relationships
N/A
Key external relationships
N/A
Qualifications

Essential:

• Educated to a degree level (or equivalent)

Experience

Essential:

• Substantial experience as Legal Assistant or Executive Assistant position; held within a law firm or in a legal department
• Experience and record of accomplishments with duties requiring attention to detail, high degrees of organisation and willingness to work simultaneously on a wide range of tasks and projects

Desirable:

• Experience working in complex international structure and/or the non-profit field a plus.
• Familiarity with legal concepts and vocabulary
• Project Management experience

Competencies

Functional Competencies:

• Thorough knowledge of Outlook, MS Excel, Word and PowerPoint Written, verbal, organizational, analytical and interpersonal skills; with sensitivity to cultural communication differences
• Demonstrated ability to use verbal and written communication to deliver support for multiple professionals, including in the virtual environment
• Demonstrated resourcefulness and self-motivation, able to work independently and solve problems creatively
• Ability to handle information with the utmost of confidentiality

Personal Competencies:

• Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity and integrity
• Commitment to the Open Society Foundation’s values of diversity and inclusion
• Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice
• Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace

Languages:
An excellent knowledge of English. Knowledge of other languages would be an asset
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities

Please refer the Job description for details