Legal Operations Specialist at KBR, Inc.

Gurgaon, haryana, India -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

0.0

Posted On

07 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Operations, Invoice Processing, Financial Operations, Procurement, Vendor Management, Travel Expense Reporting, Organizational Skills, Collaboration, Critical Thinking, Attention to Detail, Analytical Skills, Microsoft 365, Interpersonal Skills, Team Player, Continuous Improvement Mindset, Flexibility

Industry

IT Services and IT Consulting

Description

Title: Legal Operations Specialist About the Role KBR is seeking a highly skilled, detail-oriented and proactive Legal Operations Specialist to support the legal department’s operational efficiency. This role will focus on invoice processing, settlement requests, procurement workflows, vendor onboarding, and travel expense reporting. The ideal candidate will have strong organizational skills, a collaborative mindset, critical thinking skills, and experience working with cross-functional teams including Legal, Finance, and Procurement. The ideal candidate will have prior experience and must be comfortable working across time zones in collaboration. Key Responsibilities: Invoice Processing & Financial Operations Review, validate, and process legal department invoices in accordance with company policies. Liaise with Finance and Legal teams to ensure proper coding and compliance Collaborate with Accounts Payable to resolve discrepancies and ensure timely payments. Assist in reporting on legal spend along with budget tracking and forecasting Responsible for P-Card purchases and reconciliations Assist with month-end accruals and reclassifications as needed Settlement Requests Coordinate internal approvals and documentation for legal settlement payments. Track and report on settlement activity for tax reporting purposes. Procurement & Vendor Management Initiate and manage procurement requests for legal services and tools. Coordinate with internal attorneys on Outside Counsel engagement Coordinate onboarding of non PO legal vendors in ERP systems and ebilling system. Travel & Expense Reporting Process travel expense reports for legal team members. Ensure submissions comply with company travel policies. Qualifications: Education & Experience Bachelor’s degree in Business, Finance, Accounting or related field. 4+ years of experience in legal operations or finance/accounting Skills Excellent English verbal and written communication skills Highly organized with ability to manage multiple priorities and deadlines Highly proficient with the following software tools Microsoft 365 – Word, Excel, PowerPoint, OneDrive, SharePoint, etc. Ability to work independently, exercise sound judgment and handle sensitive matters with discretion Strong attention to detail and ability to manage multiple priorities. Self-driven, operates with a sense of urgency, and resourcefulness Strong interpersonal skills for building and maintaining productive working relationships Team player and positive attitude Candidates are expected to possess analytical skills with attention to details Candidates are expected to have continuous improvement mindset Should be flexible regarding work timing (shift timings based on business requirement) Should be flexible regarding work from home vs work from office to be determined based on business requirements Should be flexible to work under tight timelines Location: This role is based in Gurgaon, India KBR — Delivering Solutions, Changing the World. KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives. In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals. Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver. Fraud Alert Fraud has infiltrated the job placement market via the internet, email and direct phone contact. Attempts have included unauthorized use of KBR’s name and logo to solicit potential job seekers or to extend false job offers. Bad actors may mix in fake job advertisements with legitimate postings. These ads can include contact instructions and require job seekers to send sensitive personal information or money to pay for visa applications, processing fees, etc., in exchange for consideration for a high-paying position. KBR will never ask for any sort of advance payment as part of the recruiting/hiring process. Candidate profiles are carefully managed to protect personal information.

Responsibilities

The Legal Operations Specialist will focus on invoice processing, settlement requests, procurement workflows, vendor onboarding, and travel expense reporting. They will collaborate with cross-functional teams to ensure operational efficiency within the legal department.