Legal Operations Specialist at Mortenson Construction

Robbinsdale, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

103100.0

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Management System Administration, Legal Technology, Technical Support, Report Generation, User Access Management, Legal Hold Administration, SharePoint, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Customer Service, Project Management, Cross-functional Collaboration, AI Implementation, Data Review

Industry

Construction

Description

SUMMARY Mortenson is looking to add a Legal Operations Specialist to our Legal Team. This individual will be responsible for administration of contract management system and other legal systems and technology by providing technical and administrative support integral to these systems. RESPONSIBILITIES * Contract Management System Administration * Serve as the central point of contact for the contract management system and provide overall guidance to end-users of the system * Assist with development of processes and procedures for identification and ingestion of contract documents to be added to the contract management system, as well as processes and procedures for identification and disposition of agreements to be removed from the system * Assist owners and keepers of contract documents maintained outside the contract management system (e.g., contracts stored in project files on network drives or SharePoint sites) with the mechanisms required to copy/add those contract documents to the system (e.g., from manual upload of documents shared by document owners or creation of SharePoint or OneDrive sites with automated file synchronization to the contract repository) * Work with end-users, IT technical resources and/or vendor’s customer support to troubleshoot problems and resolve application issues * Set up automated reports and provide ad hoc reports to leadership teams as needed * Manage user access and assign appropriate permissions-based access * Provide support and training to end-users * Coordinate with cross-functional teams for rolling out contract management system to new user groups and/or to include additional contract types * Other Legal Operations and Systems * Provide general support for the administration of the company’s labor agreements * Provide support for administration of legal hold system * Collect feedback from end-users of legal systems to assist with continuous improvement of systems and to aid in successful implementations or roll outs of legal systems and technology * Supports legal operations by managing key systems and processes related to legal holds, discovery, data review, and department content management on SharePoint. * Drives improvement in how the legal team works by maintaining useful internal resources and exploring practical uses of AI. * Partner with Legal, IT, and business stakeholders to research, evaluate, pilot, and implement technology solutions that improve legal service delivery and drive enterprise-wide operational efficiency * Effectively work and build relationships with those of diverse backgrounds and organizational levels. * All other duties as assigned. QUALIFICATIONS * Bachelor’s degree * Minimum two years of work experience in a law firm, an in-house legal department or comparable experience * Prior experience or specific knowledge of legal systems and technology * Ability tomaintain a high level of confidentiality anddiscretion * Detail orientation and ability to organize and manage multiple projects * Excellent organizational and multi-tasking skills, with the ability to be flexible as needed * Proficient skills in Microsoft Word, Excel, Outlook, and Power Point * Positive and professional attitude and strong customer service skills * Active listening skills and effective communication including an openness to diverse input and feedback A few benefits offered include: (for Non-Craft & Non-Union Craft working 25+ hours / week) * Medical and prescription drug plans that includes no additional cost vision coverage * Dental plan * 401k retirement plan with a generous Mortenson match * Paid time off, holidays, and other paid leaves * Employer paid Life, AD&D, and disability insurance * No-Cost mental health tool and concierge with extensive work-life resources * Tuition reimbursement * Adoption Assistance * Gym Membership Discount Program The base pay range for this role is $68,700 - $103,100. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson’s incentive plan. #LI-PM1 #LI-hybrid Please make note: * Visa sponsorship is not offered for this position. * Our postings are typically open a minimum of 5 days and an average of 44 days. ABOUT MORTENSON As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let’s Redefine Possible® Equal Employment Opportunity Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category. Other Items to Note * Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. * Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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Responsibilities

The specialist will administer the contract management system and other legal technologies, providing technical support and training to end-users. They will also manage legal holds, discovery processes, and partner with IT to implement efficiency-driving technology solutions.