Legal Ops Admin at Public Storage

Plano, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Administrative Support, Calendar Management, Document Preparation, Expense Tracking, Confidentiality, Litigation Support, Communication Skills, Attention to Detail, Microsoft Office Suite, Legal Terminology, Multi-tasking, Organizational Skills, Database Management, Team Collaboration, Self-starter, Adaptability

Industry

Real Estate

Description

Company Description Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords. We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth, ranked us in the Top 5% for Work Culture, and in the Top 10% for Diversity and Inclusion. We're a member of the S&P 500 and FT Global 500. Our common and preferred stocks trade on the New York Stock Exchange. Job Description We’re looking for a highly organized and proactive Legal Administrative Assistant to support a dynamic legal team working collaboratively across the department. This role is critical in ensuring the smooth operation of legal functions by managing day-to-day administrative tasks, coordinating communications, and maintaining confidentiality in a fast-paced corporate environment. The person in this position will: Manage calendars, schedule meetings, and coordinate travel arrangements for the Chief Legal Officer and legal team. Prepare, edit, and format legal documents, correspondence, reports, and presentations. Track and process legal invoices, expense reports, and budget documentation. Maintain legal files and records, ensuring accuracy and confidentiality. Support litigation and compliance processes, including document collection and coordination with internal and external counsel. Receive and route service of process documents and assist with case assignments. Respond to internal inquiries regarding legal policies, procedures, and compliance matters. Assist with onboarding and coordination of outside counsel and legal vendors. Organize and support team meetings, including agenda preparation and note-taking. Serve as a liaison between the legal department and other corporate functions. Receive service of process and assign cases to in-house and outside counsel. Maintain our legal database, which includes coding and describing matters, troubleshooting billing issues, and regularly updating the matters. Manage outside counsel with managing monthly accruals and tracking legal spend by matter type for reporting. Provide quarterly accruals to the accounting department. Review and process payment for monthly invoices and restitution cases including utilizing eBuilder system to ensure timely payment. Provide monthly reporting on various metrics, including spend and status of employment and other matters. May assist with collection of discovery documentation for outside counsel and/or drafting or proofing of discovery responses. Qualifications 3+ years of administrative experience, preferably in a legal or corporate environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. High attention to detail and ability to manage multiple priorities. Discretion in handling sensitive and confidential information. Familiarity with legal terminology and processes is a plus. Legal experience is strongly preferred. Thorough working knowledge of, and advanced aptitude in using Excel, PowerPoint, Outlook, and Microsoft Word. Knowledge of legal databases such as CounselLink, CSC, Westlaw, PACER, Docuware, and Yardi is a plus Must be detailed oriented and highly organized. Must be a self-starter and possess strong multi-tasking skills. Must be able to adapt and function well within a highly dynamic, busy environment. Additional Information Workplace One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month. Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply. **Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without requiring sponsorship now or in the future.** REF3106Z

Responsibilities

The Legal Ops Admin will manage calendars, schedule meetings, and coordinate travel arrangements for the legal team. This role also involves preparing legal documents, tracking invoices, and supporting litigation processes.