Legal Receptionist at IST Management Services

West Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

18.0

Posted On

30 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Reception, Organizational Skills, Microsoft Office, Telecommunication, Document Management, Teamwork, Confidentiality, Hospitality, Event Planning, Data Safeguarding, Multi-tasking, Professional Appearance, Keyboarding, Transportation

Industry

Outsourcing and Offshoring Consulting

Description

Overview IST Management is seeking a Legal Receptionist to join the West Palm Beach team today! The Legal Receptionist will be responsible for providing daily Corporate reception/front desk, hospitality, and other administrative support services on-site in a professional environment. Ideal candidates will have prior experience in reception services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional office services career! Prior experience in a legal setting is a plus. Who We Are IST Management is a business process outsourcing company. We have over 1,800 employees and have been in business for over 26 years, with operations in over 38 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. We also provide direct hire recruiting services as well as corporate hospitality and event planning. IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We’ve been honored as one of the Nation’s Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we’ve made the INC 5000 list. We’re a proud partner of the Military Spouse Employment Partnership through our nation’s Department of Defense, and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. We’re a privately held American company still under the leadership of our original founder, President & CEO Hal Blackman. We pride ourselves on commitment to excellence for our clients, the passion we put into our work each day, and upward mobility for our talented front line employees. You can check out istmanagement.com for more info on us! Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, Pet Insurance and Bonus Incentives! Hourly Compensation: $18.00-$18.00 Schedule: Monday-Friday, 8:30am-5:30pm, No nights or weekends! Responsibilities The Legal Receptionist will be responsible for providing daily Front Desk/Reception services and other office services support in a professional law firm setting, to include: Greeting, welcoming and directing visitors appropriately; Maintain a safe and clean reception area by complying with procedures, rules and policies. Operate a telecommunication system by following instructions for office phone operation; Use Microsoft Office Word, Excel, and Powerpoint tools to create documents Copy, scan and fax according to instructions and procedures; Sort and distribute incoming mail to client employees in a corporate setting. Demonstrate strong communication, organizational, and customer service skills; Follow policies and confidentiality dictations to safeguard data and information. Prepare and setup conference rooms for meetings; Order meals and work with catering vendors to cater office events; Sort and file documents electronically Other tasks as assigned to support client and site needs Qualifications The Law Firm-Receptionist will possess excellent communication abilities (verbal and written), have prior front desk or reception experience (preferred), are willing to train, and are self-motivated; additional qualifications include: High school diploma or equivalent (GED); Authorization to work in the US, willingness to submit to required pre-employment drug screen Professional appearance and demeanor; Keyboarding and windows environment PC skills Prior customer service/retail/hospitality experience preferred Excellent communication skills both verbal and written Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks Ability to meet employer's attendance policy; A valid driver’s license and reliable transportation to and from work Willingness to cross-train for other job functions; Ability to lift up to 55 lbs. Ability and willingness to submit to and pass required pre-employment drug screen. IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Responsibilities

The Legal Receptionist will provide daily front desk and reception services in a professional law firm setting. Responsibilities include greeting visitors, operating telecommunication systems, and maintaining a clean reception area.