The Role
Our client, a well-established international law firm, is wishing to recruit an experienced ‘career receptionist’ to join their Dubai office. Your general responsibilities will be to provide efficient and effective front-of-house service to all clients, either face-to-face or via the telephone. To man the main PBX switchboard, answering and transferring incoming calls as well as assisting with the day to day operations of the office. You should enjoy working in a dynamic environment and be able to work autonomously as well as within a larger team.
Requirements
1. Operating the main telephone switchboard; answering and transferring incoming calls. 2. Taking and delivering messages accurately, promptly, and in a professional manner, whilst ensuring that clients are transferred to the correct destinations. 3. Updating and checking the firm’s general voicemail box every day to ensure any messages left outside office hours are dealt with. 4. Reserving meeting rooms in Outlook and maintaining the diary for all bookings. 5. Ensuring the meeting room is fully stocked at all times and pantry items are available. 6. Ensure that clients are offered refreshments as well as greeted and welcomed in a professional and friendly manner. 7. Maintaining the reception area, including plants, floral arrangements, TV, magazines, and general maintenance. 8. Assisting IT with the preparation of AV equipment and uploading of presentations. 9. Updating CRM (Interaction) as and when required. 10. Maintaining an operations manual for reception. 11. Booking and receiving couriers. 12. Scanning of documents, adding to, and maintaining files. 13. Providing cover and assisting the Office Assistant as and when required. 14. Attending MOFA for the legalisation of documents if required. 15. Ability and willingness to work outside of contracted working hours, as requested. 16. Assisting accounts with the posting of telephone invoices. 17. Assisting the Business Operations Manager with any tasks as and when necessary. * They are looking for someone who isn’t a job hopper and is happy to stay on reception whilst enjoying the variety of tasks that come with it. *
About the company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally

Please refer the Job description for details