Are you looking to work in a prestigious law firm with a rich history and a reputation for excellence? Join Biscoes, an award-winning firm providing exceptional legal services to clients across Hampshire and the Isle of Wight. If you’re passionate about delivering excellent client service and eager to work in a dynamic and rewarding environment, we want to hear from you.

• Role: Legal Secretary / Assistant
• Department: Residential Property
• Hours: 35 per week, 9am - 5pm, Monday to Friday

We are currently seeking an experienced Legal Secretary/Assistant to join our expanding Residential Property team. You will directly support one of our conveyancers, providing comprehensive support to enable them to operate at optimum efficiency. This role is full-time and office-based in our Lake House (Port Solent) office.

JOB REQUIREMENTS

Our ideal candidate will have proven experience and take a professional, client-first approach. They will possess sound knowledge and administrative expertise in the field, exceptional attention to detail, and the ability to communicate in a friendly, professional, and confidential manner. The role will suit those with a positive and flexible approach and the ability to remain calm under pressure, projecting the image and ethos of the firm at all times.

Whilst character is important to us, we do require a certain level of experience and qualification to succeed in this role. These are:

• Minimum of 1 year’s experience as a legal secretary/assistant in a residential property team or comparable role.

Please be aware all roles require the right to work in the United Kingdom, sponsorship of such right will not be provided. The successful candidate will also require a satisfactory DBS check.

ROLE RESPONSIBILITIES

As a Legal Secretary/Assistant you will be responsible for delivering our mission of Great Service, Every Client, Every Time by taking a professional, client-first approach to every case. You will be expected to use a high degree of self-management and initiative to effectively carry out administrative duties in accordance with company procedures and quality standards. Responsibilities include but are not limited to:

• Preparing correspondence and documents using audio typing, word processing, or digital dictation methods.
• Administering filing systems, including daily filing and the opening, closing, storage, and retrieval of client files, in accordance with company procedures.
• Attending to clients, both in person and on the telephone, in a professional and friendly manner in keeping with the firm’s standards for client care.
• Making appointments, arranging meetings, and maintaining an up-to-date diary for the fee earner.
• Preparing mail and enclosures for dispatch and arranging for all copying to be done.
• Ensuring the confidentiality of all practice and client documentation and information.

Whilst character is important to us, we do require a certain level of experience and qualification to succeed in this role. These are:

• Minimum of 1 year’s experience as a legal secretary/assistant in a residential property team or comparable role

We offer all applicants who meet the qualifying criteria for one of the specified categories an interview if they meet the minimum criteria for the role. The qualifying criteria to be considered under one of our guaranteed interview schemes are:

• Disabled: In accordance with the Equality Act 2010, a disabled person is defined as an individual with a physical or mental impairment that has a substantial and long-term negative effect on their ability to do normal daily activities. This category includes individuals with physical disabilities, mental health conditions, sensory impairments, learning disabilities, and other health conditions.
• Armed Forces Community: This category includes individuals who are currently serving in the armed forces or those who have previously served.
• Care Leaver: This category includes young people who have left local authority care, up to the age of 25