Legal Secretary at ATKINSON ANDELSON LOYA RUUD & ROMO APC

Riverside, California, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

85000.0

Posted On

01 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Procedures, E-Filing, Document Preparation, Proofreading, Organizational Skills, Communication Skills, Microsoft Office Suite, Transcription, Calendar Management, Attention to Detail, Client Interaction, Travel Coordination, Confidentiality, Litigation Support, Time Management, Multi-Tasking

Industry

Legal Services

Description

Summary The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities * Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription * Handle e-filings and support all stages of the litigation process, from initiation through trial * Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings * Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards * Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) * Schedule and coordinate appointments, meetings, and deadlines for attorneys * Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar * Prepare and process new client/matter intakes per Firm procedures * Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents * Arrange travel for attorneys, including hotel, airfare, and ground transportation * Sort, read, print, and distribute incoming mail and emails to appropriate recipients * Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations * Provide backup and overflow coverage to other attorneys and staff as needed * Maintain confidentiality of all Firm, client, and personnel information * Additional duties may be assigned as required to meet business needs Qualifications and Requirements * High School Diploma or equivalent * Minimum of five years of litigation secretary experience * Strong writing, editing, and proofreading skills * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred * Strong organizational skills with the ability to prioritize workload for multiple attorneys * Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff * Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions * Consistently reliable in attendance and punctuality Physical Requirements * Onsite Monday through Friday * Prolonged periods of sitting, with frequent standing and walking throughout the day * Frequent use of a computer for reading, writing, and document preparation * Clear verbal communication in both in-person and telephone interactions * Occasional bending, climbing, and kneeling as needed * Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment * Availability to work more than 40 hours per week, including overtime when necessary * Capable of lifting up to 10 pounds Salary Range: $75,000 - $85,000 Annually On-site

Responsibilities

The Legal Secretary provides administrative and secretarial support to attorneys, managing litigation matters from inception to resolution. Responsibilities include drafting legal documents, handling e-filings, maintaining case calendars, and organizing materials for various legal proceedings.