SKILLS AND EXPERIENCE OF A LEGAL SECRETARY:

• Highly organised with strong administrative skills.
• Exceptional written and verbal communication abilities.
• Excellent at planning, prioritising tasks, and managing time effectively.
• Proficient in Microsoft Word, including formatting and tracking changes.
• Proven ability to perform well under pressure and meet tight deadlines.
• Capable of maintaining a calm and composed demeanour in challenging situations.
• Resourceful with excellent time management skills.
• Previous experience working in a busy legal environment as a Legal Secretary or Assistant.

LEGAL SECRETARY ROLE:

We are excited to recruit for a professional and highly organised Legal Secretary, who has a minimum of 12-months experience within a legal department, to join our Stamford team. This role primarily supports the Private Client department, with additional legal support across family and international law.
This is a part-time (22.5 hours per week) permanent position based in our Stamford office. Ideally the working hours will be completed over 3 full days (7.5 hours per day) and we are flexible on the working days across Monday - Friday.
This is an exciting opportunity to join a high-performing and innovative law firm.

PURPOSE OF THE LEGAL SECRETARY ROLE:

• Provide seamless legal support to clients and assist a team of lawyers and secretaries with day-to-day tasks.
• Provide ad-hoc personal administrative support to the team and offer coverage for other support areas during holidays or absences.
• Open and maintain up-to-date client information in the document management system (Elite), ensuring changes in client information are reflected.
• Conduct conflict and Legal ID checks and perform internal audits to ensure compliance with AML and SRA regulations.
• Handling all incoming mail, ensuring timely upload to the document management system, and managing outgoing mail, including arranging recorded or special delivery when necessary.
• Efficiently managing the closure and archiving of files within the document management system, ensuring strict adherence to internal policies and accurately updating the external storage provider’s database.
• Generate and process invoices and credit notes, ensuring timely delivery to clients.
• Prepare BACS and Telegraphic Transfer (TT) payments.
• Complete monthly expense reports and log the team’s Business Development activities.
• Sending receipts to clients for card payments.
• Efficiently manage diaries and emails, arrange conference calls, book meeting rooms, and coordinate catering through internal systems.
• Maintain communication with internal and external contacts, ensuring Heads of Department (HODs) are informed of key matter
  Please note, this is not an exhaustive list of duties, and you may be required to undertake other tasks or duties in line with your role.