JOB OVERVIEW

We are seeking an experienced and highly organised Conveyancing Assistant / Legal Secretary / Paralegal to provide efficient administrative and secretarial support to our Conveyancing team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage a busy workload in a fast-paced environment.

SKILLS & EXPERIENCE

• Proven experience as a Conveyancing Assistant / Legal Secretary / Paralegal within Conveyancing
• Knowledge of legal terminology and procedures in
• Proficient in Microsoft Office (Word, Excel, Outlook) and legal case management systems
• Strong organisational skills and the ability to prioritise tasks effectively
• Excellent communication and interpersonal skills
• High level of accuracy and attention to detail
• Ability to work independently and as part of a team

DESIRABLE QUALIFICATIONS

• Legal secretarial qualification (e.g. CILEx Level 2/3 Certificate in Legal Secretarial Skills)
• Familiarity with case management software

KEY RESPONSIBILITIES

• Provide comprehensive secretarial and administrative support to solicitors and fee earners
• Prepare, format, and amend legal documents and correspondence
• Manage diaries, schedule appointments, and coordinate meetings
• Handle incoming calls, emails, and post, ensuring timely and professional communication with clients and third parties
• Maintain and organise physical and electronic files in line with firm procedures and compliance requirements
• Assist with billing, file opening, and closing processes
• Transcribe audio/digital dictation accurately and efficiently
• Ensure compliance with GDPR, confidentiality, and firm policies at all times
• Provide general administrative support including photocopying, scanning, and filing