COME JOIN OUR TEAM

Buckles Law LLP is an award-winning firm, that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally.
Delivering effective and cost-efficient legal solutions from our offices based in Cambridge, London, Nottingham, Peterborough, Stamford, Bristol, Swindon, with international presence in Paris and Milan.
We recognise that all this is possible due to our team of highly dedicated, enthusiastic professionals across our locations. We pride ourselves on providing a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference.
Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.

SKILLS AND EXPERIENCE OF A FAMILY LEGAL SECRETARY:

• Highly organised with strong administrative skills.
• Exceptional written and verbal communication abilities.
• Excellent at planning, prioritising tasks, and managing time effectively.
• Proficient in Microsoft Word, including formatting and tracking changes.
• Proven ability to perform well under pressure and meet tight deadlines.
• Capable of maintaining a calm and composed manner in challenging situations.
• Resourceful with excellent time management skills.
• Previous experience working in a Family team as a Legal Secretary or Assistant.

We are excited to be recruiting for an experienced Family Legal Secretary to join the team. This opportunity is for a full-time (37.5 hour per week) permanent contract. The successful candidate will be base in our Peterborough office.
This is an exciting opportunity to join a high-performing and innovative Family Law team.

Responsibilities of a Family Legal Secretary:

• Provide seamless legal support to clients and assist a team of lawyers and secretaries with day-to-day tasks.
• Perform internal audits on legal files to ensure compliance with AML and SRA regulations.
• Provide ad-hoc personal administrative support to the team and offer coverage for other support areas during holidays or absences.
• Submitting applications for divorce and financial matters via the HMCTS online portal.
• Processing applications through the Land Registry online portal.
• Open and maintain up-to-date client information in the document management system (Elite), ensuring changes in client information are reflected.
• Conduct conflict and Legal ID checks and perform internal audits to ensure compliance with AML and SRA regulations.
• Handling all incoming mail, ensuring timely upload to the document management system, and managing outgoing mail, including arranging recorded or special delivery when necessary.
• Efficiently managing the closure and archiving of files within the document management system, ensuring strict adherence to internal policies and accurately updating the external storage provider’s database.
• Generate and process invoices and credit notes, ensuring timely delivery to clients.
• Prepare BACS and Telegraphic Transfer (TT) payments.
• Complete monthly expense reports and log the team’s Business Development activities.
• Sending receipts to clients for card payments.
• Efficiently manage diaries and emails, arrange conference calls, book meeting rooms, and coordinate catering through internal systems.
• Maintain communication with internal and external contacts, ensuring Heads of Department (HODs) are informed of key matter

Please note, this is not an exhaustive list of duties, and you may be required to undertake other tasks or duties in line with your role.